Email notifications

[JD]

Hi,

I created a form with a couple of datepickers
We fill in the date of expiration of a service contract.
We also have a dropdownlist with the names of our sales people.
What I need to achieve is when the end date is for example may 31, an email
is sent to the responsible sales person on april 30 saying that this
contract will end in one month. The form is published on Sharepoint portal
server 2003
I use Infopath 2003.

how can I achieve this?

Thanks,
Joeri

 

[S.Y.M. Wong-A-Ton]

You may want to ask this question in the SharePoint newsgroup, since InfoPath
cannot send email notifications out on its own without user intervention.
You'll have to use functionality from SharePoint to achieve this, either
alerts or a running workflow that can monitor the date in the form and then
take action accordingly. Again, try the SharePoint newsgroup.

 

[JD]

Hi,

I created a form with a couple of datepickers
We fill in the date of expiration of a service contract.
We also have a dropdownlist with the names of our sales people.
What I need to achieve is when the end date is for example may 31, an
email is sent to the responsible sales person on april 30 saying that this
contract will end in one month. The form is published on Sharepoint portal
server 2003
I use Infopath 2003.

how can I achieve this?

Thanks,
Joeri

I found something else in sharepoint that might be a solution but I don't
know how to implement it. I found an article on the website from
Enterprise-solutions where they create a form to add events to a shareppoint
calendar. What I would like is practically the same but when I save the form
the dates should also remain in the form itself and the dates be published
to the calendar also.

 

[S.Y.M. Wong-A-Ton]

Email notifications and adding an event to a SharePoint calendar are 2
entirely different things, so that solution will not solve your problem. You
need to do something like promote the date and email fields from your
InfoPath form to the SharePoint library, and then let SharePoint deal with
emailing the notifications using that information. Again, try the SharePoint
newsgroup.

 

[S.Y.M. Wong-A-Ton]

Do you know whether it is possible to set automatic alerts/reminders or email
notifications on a SharePoint calendar? If you can, then the solution might
solve your problem. Let me know if it works for you, since more people have
asked this question in the past.

 

[JD]

I'm new to Infopath and sharepoint.
I'm having trouble to make a data connection to a calender on a sharepoint.
In your article you point at a location that ends with an asmx extension.
Mine all ends with aspx extensions.
For the data connections I enter:
http://myservername/sites/soho/lists/contracts/allitems.aspx
This gives me an error stating (translated): Cannot find the given
description of the webservice or cannot get access to it. Not a valid XML
document. The file contains xml that cannot be parsed. A string literal was
expected, but no opening quote character was found.

What am i doing wrong?

 

[S.Y.M. Wong-A-Ton]

Step 4 lists an example of the URL to the web service that you need to use.
You need to refer to a Lists.asmx, and not an .aspx page.

JD, it is best to find out first whether a SharePoint calendar supports
email notifications before putting effort into implementing the solution. The
solution you're trying to implement is an advanced solution that requires not
only knowledge of SharePoint, web services in SharePoint, and InfoPath, but
also programming skills, all of which cannot be taught and/or acquired within
a few hours.