Email publisher as newsletter

[chas638]

Hello,
I've been trying to send a newsletter I created in Publisher 2007 as a
message but the only option I have is as an attachment. I saved the
newsletter as a single web page which gave me the additional option to send
as a message but sometimes the message is sent complete and others in code. I
am using Explorer 7 and Vista ultimate mail and have sent it to myself so I
know the programs can read these this email. Sometimes Vista will as me for
permission and the newsletter is sent correctly. When it doesn't ask, the
message is sent in code. Is there something I can sent to stop this from
happening? I don't want to convert to PDF because I do have email and web
page links and it has sent complete sometimes.

 

[Mary Sauer]

You will always have this situation. Most folks have HTML emails disabled. Loads
of nasty stuff can be embedded in HTML.

It is possible to have email and hyperlinks in PDF files. Read the help in
Acrobat.

 

[DavidF]

It sounds like you started with a print formatted newsletter template, as
you had to convert to a webpage before you got the option to send as a
message. I suspect that you are using print formatting techniques such as
word wrap or other things that are creating problems when Publisher converts
your newsletter to a message in Windows Mail. You might also be using a
non-web friendly font that is being converted to an image. You might
reference: Convert a print newsletter for use on the Web:
http://office.microsoft.com/en-us/publisher/HA011030981033.aspx

Also, if you want consistency in how the content is sent as a message, then
sending as an image is probability the most foolproof. Go to Tools > Options

Web tab and tick the option under E-mail Options to Send the entire

publication page as a JPG. The problem with this is the file size is likely
to be huge, and too large to send to people with dial-up connections. I
don't know if your hyperlinks will survive conversion to an image either.

Alternatively, start with one of the webpage formatted newsletter templates,
and use that. You are likely to get better results if you choose to send in
HTML format. However, Mary's comment about people not having HTML enabled on
their email clients could prevent them from seeing the email message. And if
you are wanting to use some print publication formatting techniques that
don't convert to HTML well, you still won't have consistent results.

And finally, I would suggest that you use the PDF add-on that you can add to
Pub 2007, and File > Publish as PDF, and change the Optimize for: from High
Quality Printing to Minimum Size in order to keep the size of the PDF down.
This PDF version of your newsletter will retain your hyperlinks and email
addresses, where some of the freebie PDF conversions do not (such as
Primopdf). (That is why Mary suggested the full version of Acrobat.) Then
attach the PDF file. The advantage is that every recipient will see the same
thing when they open the PDF, the file size will be far smaller than if you
send as a JPG and as a message....and you will find more consistency then if
you try to send in HTML format.

Personally, I feel that unless you are starting with one of the email
formatted newsletters, at the default width and size, and using the proper
formatting that works in HTML, using the PDF that you can generate from Pub
2007, as an attachment, is the way to go. Especially now that the links
survive the conversion to PDF with the new PDF add-on for Office 2007.

DavidF