Emails

[Daniel McG]

I am wondering if there is a way to tone down all of the emails that are sent
when I make changes to the plan. I am getting numerous complaints on all of
the useless emails that the project server sends out. If I change one
resource and republish the project, it sends out an email to every user
listing all of their tasks and I am making changes to the plan a few times a
week. Any help would be much appreciated!

 

[Dale Howard [MVP]]

Daniel --

In the future, please tell us what version of Project Server you are using.
2002, 2003, or 2007? From your problem description, it sounds like you are
using 2007, so I will answer based on that assumption.

The only solution to this problem is to ask each user to set up his/her own
e-mail subscriptions to Alerts and Reminders from Project Server. Ask them
to do the following:

1. Log into PWA.
2. Click Personal Settings - Manage My Alerts and Reminders.
3. Deselect the "My project tasks are modified" option.
4. Click the Save button.

Hope this helps.

 

[Darrell]

Daniel,

Currently I believe the only thing you can do is have the resources adjust
their notification settings in PWA to not send an email for task
modifications.

Darrell

 

[James Fraser]

I am wondering if there is a way to tone down all of the emails that are sent
when I make changes to the plan.  I am getting numerous complaints on all of
the useless emails that the project server sends out.  If I change one
resource and republish the project, it sends out an email to every user
listing all of their tasks and I am making changes to the plan a few times a
week.  Any help would be much appreciated!  

Dale and Darrell suggestion is the easiest way to control this, but if
you want finer control, you can look into custom development options:

http://msdn.microsoft.com/en-us/library/bb968451.aspx
describes using a custom event handler to change the email messages
that are sent.


James Fraser