Empty page in MailMerge

[Arjan]

Hello to all,

I do a mailmerge from Access to Word XP. It runs fine, except every empty
page between the merged pages.
When I have a look to the Print Preview mode in Word, there's no empty page
to discover. But when I print the document, (on every printer) it gives me
an empty page between every merged page .
When I manually remove the 'section Break (New Page)' the problem is gone.
But for 100 pages it's too much work....

How do I get rid of this big problem. (Already a few days lost to find a
solution...;-(

Please help!
Thanx in advance
Arjan.

 

[Cindy Meister -WordMVP-]

Hi Arjan,

My guess would be that, once the fields have been filled with the mail merge
information, the page is just long enough to generate a new page. Have you
tried clicking <<ABC>> in the mail merge toolbar so that you view the field
contents? And do you not get a second page, then?

Have you turned on the display of the non-printing characters
(Tools/Options/View) and checked if there are any "extra, empty" paragraph
marks (¶) at the end of the main merge document?

I do a mailmerge from Access to Word XP. It runs fine, except every empty
page between the merged pages.
When I have a look to the Print Preview mode in Word, there's no empty page
to discover. But when I print the document, (on every printer) it gives me
an empty page between every merged page .
When I manually remove the 'section Break (New Page)' the problem is gone.
But for 100 pages it's too much work....

How do I get rid of this big problem. (Already a few days lost to find a
solution...;-(

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jan 24 2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any follow question or
reply in the newsgroup and not by e-mail

 

[Arjan]

Cindy, I'm sorry for the late response. But there were some things happening
here...
First thanks for the reply!
I've tried your suggestion, but unfortunately it doesn't do the trick!

The last text is on position 21, while my paper bottommargin starts at 26.
There's one paragraph sign directly after the last character. I can't delete
this one.
When I click ABC I only see (like always) one page, but it prints a blanc
after the first!

Do you have any further suggestions?
gone.
Word forces this command, and this is the problem I think. It should read
'Section Break (continuous page)' ? Because after the last merged page
there's no empty page!

How does anyone else do a mailmerge? Because I exectute a normal command in
Access to do the merge in Word, isn't it?

Greetz.

Arjan.

 

[Peter Jamieson]

Can you check in File|Page Setup (In both your mail merge main document, any
template that it is based on, and the output document) that you do not have
"Section start" set to "Even page" or "Odd page" ?

 

[Arjan]

Hello Peter,

the section start reads "New Page"
When I change this to "Continuous" the empty pages are gone, but al the
merged pages are placed behind together. So I'm close to the solution, but
not close enough! It has something to do with this settings!
Any suggestions?

Thanx in advance.

Arjan.

 

[Peter Jamieson]

Do you have "Mirror Margins" set in File|Page Setup?

Word assumes that when you do, a new section has to start on the "facing
page" (cf. books where a new Chapter always starts on the right-hand page as
you look at the book).

 

[Cindy M -WordMVP-]

Hi Arjan,

There's one paragraph sign directly after the last character. I can't delete
this one.

How about selecting it, then clicking in the "Font" box, typing a 1 (one),
then pressing Enter to make this very small. Does that help at all?

If you merge to a new document (instead of directly to the printer) do you get
the blank pages? What's on them (non-printing characters still displaying!)?

Is the "New Page" section break on the blank pages, or at the end of the
"text" pages?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any follow question or
reply in the newsgroup and not by e-mail

 

[Arjan]

Cindy, Peter thanks for your great help!

The solution found in a combination of paragraph mark and tabs after last
mergetext and 'mirror margins' set in the page setup!

-Arjan-