Encrypting Outlook for Offline Use

[Shefsta]

Hello all,
I'm a Network/Desktop admin at a small company, and my boss has recently
expressed his concern with protecting his email. He has a laptop and has a
lot of passwords and other things in his Outlook folders(inbox, etc) and is
worried about if his laptop got stolen, and someone got into his windows
account, they would be able to read his messages. I set him up with a system
key along with his regular windows logon, but he's still concerned. While he
is here at work he can use the password authentication, but I believe that
only works while he is on the network. Any suggestions on how I would go
about making sure his e-mail messages are secure when he's outside the
office? Also, since Outlook downloads all the messages, I'm curious as to
where they physically go on the hard drive, so I could make sure to encrypt
this folder(s).

Thanks!

 

[Brian Tillman]

I'm a Network/Desktop admin at a small company, and my boss has
recently expressed his concern with protecting his email. He has a
laptop and has a lot of passwords and other things in his Outlook
folders(inbox, etc) and is worried about if his laptop got stolen,
and someone got into his windows account, they would be able to read
his messages.

Put a BIOS password on the machine. He better realize, though, that he
better not forget it. If he forgets it, his PC is a paperweight or doorstop
unless the manufacturer can unlock it.

I set him up with a system key along with his regular
windows logon, but he's still concerned. While he is here at work he
can use the password authentication, but I believe that only works
while he is on the network. Any suggestions on how I would go about
making sure his e-mail messages are secure when he's outside the
office? Also, since Outlook downloads all the messages, I'm curious
as to where they physically go on the hard drive, so I could make
sure to encrypt this folder(s).

He can password-protect his PST. Have him right-click Outlook Today (i.e.,
the root of his folder tree), select Properties, click Advanced and set a
password there. He better realize, though, that he's better not forget the
password because it may be unrecoverable.