Endnote numbering with section breaks in a chapter

[Bernie Joiner]

I have a document with multiple chapters (Heading 1). Some chapters
have section breaks in them to change page layout. How can I get Word
to continuously number endnotes in a chapter without continuous
numbering through out the whole document?

 

[Doug Robbins - Word MVP]

I am not sure if this is the same in earlier versions of Word, but 2003,
whether or not endnotes are numbered continuously or restart at a section
can be set differently for each section of a document. So it is possible to
have endnotes starting a 1 in Secton 1 and Section 2, continuing from
Section 2 to Section 3, and starting again at 1 in Section 4 for instance.

What I don't think you can do however is have the endnotes in Section 2 in
the above situation appear at the end of Section 3 The placement is either
by Section for each Section, or at the End of the document.

--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP

 

[Doug Robbins - Word MVP]

Have to correct myself on that one. If you select Page Setup from the File
menu and then go to the Layout tab, you can suppress the endnotes on a
Section by Section basis, so in the example in my earlier response, if you
are in Section 2 and the check the Suppress endnotes button in that dialog,
the endnotes that are inserted in Section 2 will appear at the end of
Section 3.

--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP

 

[Bernie Joiner]

I don't think I asked my question clearly.

I divide a document into several Chapters, which I call Section 1,
Section 2, Section 3, etc. I need to include several tables in each
Chapter in landscape view. Word then inserts section breaks each place
where there is a layout change from portrait to landscape and back
again. Normally, Word would then insert the end notes at the location
of each section break. Supressing end notes at all sections but the
last in a Chapter does indeed locate them at the end of the Chapter.
However, the end notes are renumbered at each section break. Thus, at
the end of the Chapter, I could have endnotes numbered
1,2,3,1,2,3,4,5,1,2, etc. If I chose the continuous numbering option,
than they are numbered from the beginning of the doucment, and for
Chapter two, for instance, I may have 10,11,12,13,14,15,16,17,18, etc.

My question is, how can I assemble all end notes for a Chapter at the
end of the Chapter and have them numbered continuously throughout the
Chapter, while restarting the numbering at the beginning of each Chapter.

Thank you again for your help.

Bernie

 

[Suzanne S. Barnhill]

It has been stated previously (and I believe it to be correct) that you can
select, section by section, whether you want numbering to be continuous or
to restart at 1. So for each section that begins a chapter, set the endnotes
to start at 1. For each section that begins in the middle of a chapter, set
the endnotes to continue from the previous section.

 

[Stefan Blom]

Apparently this feature doesn't work. See the message by Jean-Guy
Marcil in the thread titled "Suppress endnotes in Word 97 and Word
2000
for Windows" in this newsgroup.

 

[Bernie Joiner]

Thank you. I am glad it is not just my problem.

Bernie Joiner

 

[Suzanne S. Barnhill]

Yes, sorry to give you a bum steer. If you do read the thread Stefan
mentioned, you'll see that we're all amazed that it could have (a) taken us
(and apparently everyone else) so long to find out that a feature exists and
(b) taken almost as long to figure out that it doesn't work! (Well, that's
an oversimplification. The ability to suppress endnotes, which has evidently
been around since Word 6.0, gives users the option of putting endnotes at
the "end" of a document but before the bibliography, index, appendixes,
etc., but doesn't give them the option of restarting numbering selectively.
The feature, apparently added in Word 2002, that would have allowed them to
do that, either doesn't work as advertised or isn't being invoked properly.
I'll "kick this upstairs" and see if we can get a fix in a future version,
but don't hold your breath.)

 

[Klaus Linke]

Until it gets fixed, you'd probably have to type in the correct number
yourself ("Format > Custom mark" in the endnote dialog) to fix the bad
numbers.

BTW, the second endnote in the doc you posted should be easily fixed (from
"1" to "2") if you go to the second endnote in the text, go into the
"Insert > Reference > Footnote" dialog, and set "Numbering: continuous".

Regards,
Klaus

 

[Jean-Guy Marcil]

Bonjour,

Dans son message, < Klaus Linke > écrivait :
In this message, < Klaus Linke > wrote:

|| Until it gets fixed, you'd probably have to type in the correct number
|| yourself ("Format > Custom mark" in the endnote dialog) to fix the bad
|| numbers.
||
|| BTW, the second endnote in the doc you posted should be easily fixed
(from
|| "1" to "2") if you go to the second endnote in the text, go into the
|| "Insert > Reference > Footnote" dialog, and set "Numbering: continuous".
||

That's the thing, Klaus, it does not work.

Try this:
Create a document with four sections;
Assume that sections 1 & 2 will make up Chapter 1 and that sections 3 & 4
will make up Chapter 2;
Place the cursor anywhere in section 1;
Insert an endnote, set it to go at the end of the section;
You get Endnote # 1;
Go to Page Setup and suppress the endnotes in Section 1;
Endnote #1 is moved to the end of section 2;
Place the cursor anywhere in section 2;
Insert an endnote, set it to go at the end of the section;
You get Endnote # 2;
You now have endnotes # 1 and 2 at the end of section 2, as expected;
Place the cursor anywhere in section 3;
Insert an endnote, set it to go at the end of the section and set it to
restart in this section only (non-continuous);
You get Endnote # 1;
Go to Page Setup and suppress the endnotes in Section 3;
Endnote #1 from section 3 is moved to the end of section 4;
So far so good, we have Endnotes # 1 and 2 at the end of section 2, which is
really the end of Chapter 1, and at the end of Chapter 2 (end of section 4)
we have endnote # 1 from section 3;
Place the cursor anywhere in section 4;
Insert an endnote, set it to go at the end of the section;
You get Endnote # 4 !?!
If you try to make that endnotes in section 4 start at 2, you will get an
endnote numbered as 5 !?!

Either we (or I should say "I") do not know how to use this feature or
something is wrong!
It is designed to look like page numbering, but it does not work like page
numbering!
--
Salut!
_______________________________________
Jean-Guy Marcil - Word MVP
(e-mail address removed)
Word MVP site: http://www.word.mvps.org

 

[Suzanne S. Barnhill]

Shouldn't you be setting the endnotes in Section 4 to continuous? I would
think this would be like the "Continue from previous section" option in
Format Page Number. Let me try this, and I'll get back to you!

Okay, I've tried it. I get the same results you do. Obviously, what needs to
be fixed is that a "continue from previous section" option needs to be
added.

 

[Klaus Linke]

That's the thing, Klaus, it does not work.

I know the numbers are wrong. That's why I suggested to number the faulty
ones manually ("Format > Custom mark" in the endnote dialog).

And the second footnote can be fixed, as you say yourself. In Bernie's doc,
the second section (which belongs to chapter one) was set to "Restart each
section" instead of "Continuous"..

Regards,
Klaus

 

[Bernie Joiner]

I want to thank everyone who helped with this. It seems there is a
problem with Word.

The suggestions to fix the first end note and to insert custom marks of
course work, however my real document has 8 chapters with about two or
three dozen end notes each. I will probably just put all end notes at
the end of the document.

Again, thanks to all.

Bernie