Endnote placement at end of a book by chapter

[Shannon]

I need to submit a multi chapter manuscript to a publisher, that has been
written in word 2003. Each chapter has it's own endnotes beginning with the
number 1. I need to combine the chapters, but keep the endnote numbering
intact. i.e. at the end of the book there will be a section for endnotes that
will have the endnotes listed by chapter, beginning at 1 for each chapter.

 

[Suzanne S. Barnhill]

See
http://word.mvps.org/faqs/formatting/FootnoteFAQContent.htm#TextAfterNotes
for general principles.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Shannon]

I've read through all of this and can't figure out how I can list the
endnotes by chapter at the end of the book, preserving their original order.

 

[Suzanne S. Barnhill]

You set them to "End of section" and then just keep suppressing them for
every section but the last.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Shannon]

I understand. At the very end I have 300 endnotes numbered from 1-300
instead of categorizing the endnotes by Chapter which is a requirement of the
publisher. I need to have the endnotes numbered 1-25 for Chapter 1 and 1-30
for Chapter 2, etc. Is there a way to do that.

 

[Suzanne S. Barnhill]

Not if you set numbering to restart in each section. But note that "section"
doesn't necessarily mean "chapter." If you have section breaks within the
chapters, then numbering will restart with each break; there is no
workaround for this.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Shannon]

Not if you set numbering to restart in each section. But note that "section"
doesn't necessarily mean "chapter." If you have section breaks within the
chapters, then numbering will restart with each break; there is no
workaround for this.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Thank you, finally put it all together and it worked.

 

[Suzanne S. Barnhill]

Good--glad you got it working! BTW, there are a few tricks you can use to
interpose chapter headings in Endnotes. See
http://sbarnhill.mvps.org/WordFAQs/NoteSeparators.htm for tips on using the
separators. As for the headings, I think you can add them as extra
paragraphs in the endnotes at the end of each chapter (editing the endnotes
directly); if you format the "heading" paragraph as "Keep with next," it
should stay with the following note. Something like this:

22 Last note in Chapter 1 <Enter>

Chapter 2 (new paragraph in endnote 22, formatted as KWN)

1 First note of Chapter 2

Note, however, that even if you apply heading styles to the chapter headings
in the endnotes, they will not show up in the TOC.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Shannon]

Things worked great until I sent the manuscript to my coauthor who is using a
MAC. He did some editing and sent it back to me to work on it. There are
about 15 endnotes. There's a number 1 and 14 number 2's. When I put the
cursor on the actual #2 endnote, endnotes 2-14 are all in #2. I have no idea
what he did, but how do I reclaim the notes by number?

 

[Klaus Linke]

Things worked great until I sent the manuscript to my coauthor who is
using a
MAC. He did some editing and sent it back to me to work on it. There are
about 15 endnotes. There's a number 1 and 14 number 2's. When I put the
cursor on the actual #2 endnote, endnotes 2-14 are all in #2. I have no
idea
what he did, but how do I reclaim the notes by number?

Are the endnote references 3-14 still in the text?
If that's the case, the macro below might fix the endnotes... it deletes and
reinserts them.
You then may still have to go into the footnotes/endnotes dialog afterwards,
and set the numbering to restart in each section.

Make a backup first!

If you haven't used macros before, the article from Dave Rado will help you
to get it running:
http://www.mvps.org/word/FAQs/MacrosVBA/CreateAMacro.htm


Sub RepairEndnotes()
' Disclaimer: Make a backup of the file!
' This macro will remove any manually applied
' endnote numbering. It reinserts the endnotes
' using the default numbering scheme .
Dim myEndnote As Endnote
Dim i
For i = ActiveDocument.Endnotes.Count To 1 Step -1
Set myEndnote = ActiveDocument.Endnotes(i)
myEndnote.Range.Copy
myEndnote.Reference.Select
myEndnote.Delete
ActiveDocument.Endnotes.Add Selection.Range
Selection.Endnotes(1).Range.Paste
Next i
End Sub

Regards,
Klaus

 

[Shannon]

I think I created the macro correctly, but when I hit run, I get the error
"This method or property is not available because no text is selected"
I get that error even though i've selected the entire chapter.

 

[Klaus Linke]

Hi Shannon,

From the error message, it seems Word can't find the endnote references any
more, so the endnotes seem to be completely hosed/corrupted.

Since it's "only" 14 endnotes, maybe you could fix them by hand?

I'm not aware of a general issue regarding endnotes when you exchange
documents between WinWord and MacWord... Maybe it's just some random
corruption.
If it happens again, you might ask in microsoft.public.mac.office.word if
it's a known issue with the Mac version, and whether there's a fix for it.

Sorry!
Klaus