Entourage with MobileMe question

[Robin Jackson]

Hi

I am happily using Entourage to read my MobileMe email via IMAP, which
frankly works great.

BUT and to me it is a big but, because I am no longer downloading a copy of
the email to my local Mac if MobileMe goes down OR I accidentally delete a
message I am no longer protected by TimeMachine or my local backups.

The emails exist in one place and one place only.

I was wondering if there was an easy way to COPY, not move just copy every
MobileMe inbound email to a local folder on my Mac so that once again
TimeMachine can do its business as can my local backups.

Here is hoping someone can assist?

Cheers.

Robin

 

[Robin Jackson]

Okay, PART way there.

I found a rule I could create that does the copy but what I cannot figure
out how to do is to make the COPY 'read'.

I do not want the original marked as read but I do need the copy marked as
read as I have other emails appearing into this account that I will not have
seen.

Robin

 

[William Smith [MVP]]

I am happily using Entourage to read my MobileMe email via IMAP, which
frankly works great.

BUT and to me it is a big but, because I am no longer downloading a copy of
the email to my local Mac if MobileMe goes down OR I accidentally delete a
message I am no longer protected by TimeMachine or my local backups.

The emails exist in one place and one place only.

I was wondering if there was an easy way to COPY, not move just copy every
MobileMe inbound email to a local folder on my Mac so that once again
TimeMachine can do its business as can my local backups.

Hi Robin!

By default your MobileMe account should be an IMAP account. That means
Entourage should be syncing with the server and messages will only be
deleted from the server if you delete them from Entourage.

Your mail should exist both in Entourage and on the server. If you lose
your computer then you can set up another computer with the same account
information and your messages will download in full from the server.

Hope this helps!

--

bill

Entourage Help Page <http://entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>
YouTalk <http://nine.pairlist.net/mailman/listinfo/youtalk>
Twitter: follow <http://twitter.com/meck>

 

[Diane Ross]

I am no longer protected by TimeMachine

It is NOT recommended that you backup Entourage with Time Machine on the
hourly schedule. As a general rule you should shut down all Office programs
(including Office Notifications) before any Entourage backups. If the not
the backup could be corrupt.

Alternative method to use Entourage and Time Machine (does a once a day or
whatever time period you select) This quits Entourage and the Microsoft
Database daemon allowing for once a day backup into Time Machine.

<http://blog.entourage.mvps.org/2008/01/alternative_method_to_use_entourage_
and_time_machine.html>

<http://tinyurl.com/2r79ll>

 

[Robin Jackson]

Hi Robin!

By default your MobileMe account should be an IMAP account. That means
Entourage should be syncing with the server and messages will only be
deleted from the server if you delete them from Entourage.

Your mail should exist both in Entourage and on the server. If you lose
your computer then you can set up another computer with the same account
information and your messages will download in full from the server.

Hope this helps!

Hi

You are right and from my perspective, wrong at the same time!!!!!! )

Yes I understand that using IMAP my email exists on both server and local
computer.

HOWEVER during the .Mac to MobileMe upgrade Apple lost some users emails.

I do not want to ever be in this position.

If Apple lost some emails from a server crash or something, the next time I
synced I would lose them from my local computer.

If I actually have them synced to another folder on my local computer this
can never happen!

Robin

 

[Robin Jackson]

It is NOT recommended that you backup Entourage with Time Machine on the
hourly schedule. As a general rule you should shut down all Office programs
(including Office Notifications) before any Entourage backups. If the not
the backup could be corrupt.

Alternative method to use Entourage and Time Machine (does a once a day or
whatever time period you select) This quits Entourage and the Microsoft
Database daemon allowing for once a day backup into Time Machine.

<http://blog.entourage.mvps.org/2008/01/alternative_method_to_use_entourage_
and_time_machine.html>

<http://tinyurl.com/2r79ll>

Well actually in this case you are correct and I actually have Entourage
excluded from my Time Machine backups.

I was trying to avoid confusion and explaining my backup process but I will
now anyway. )

I use Intego's Personal Backup and have a scheduled backup that runs every
night and copies my entire Entourage folder to one of 4 backup disks, in a
round robin rota, and I keep 20 instances of each backup so I actually can
go back 80 days and restore my email.

But if Apple lost some emails on the MobileMe server I could still lose
these as I may not know which emails are lost and as soon as I sync they
would be removed from my local machine.

So I am still looking for a solution to 'mark as read' emails I copy into a
dedicated local computer folder?

Robin

 

[Ed Kimball]

Well actually in this case you are correct and I actually have Entourage
excluded from my Time Machine backups.

I was trying to avoid confusion and explaining my backup process but I will
now anyway. )

I use Intego's Personal Backup and have a scheduled backup that runs every
night and copies my entire Entourage folder to one of 4 backup disks, in a
round robin rota, and I keep 20 instances of each backup so I actually can
go back 80 days and restore my email.

But if Apple lost some emails on the MobileMe server I could still lose
these as I may not know which emails are lost and as soon as I sync they
would be removed from my local machine.

So I am still looking for a solution to 'mark as read' emails I copy into a
dedicated local computer folder?

Robin

Have you tried selecting them, marking them as read, option-dragging them to
copy them into the desired folder, and while they're still selected in the
original folder, marking them as unread? It seems to me that should work.

 

[Diane Ross]

I use Intego's Personal Backup and have a scheduled backup that runs every
night and copies my entire Entourage folder to one of 4 backup disks, in a
round robin rota, and I keep 20 instances of each backup so I actually can
go back 80 days and restore my email.

Glad you hear you have an aggressive backup plan. The only thing I would
change would be to keep at least one backup per month. I have seen cases
where when the database did go belly up that the user had to go back many
months to find one that would rebuild.

I like to keep multiple types of backups. I save as Entourage archive (.rge)
file, MBOX files and tab delimited files (for my contacts). This way even if
my databases were all corrupt, lost or even if I changed email applications,
I would have access to my old mail.

But if Apple lost some emails on the MobileMe server I could still lose
these as I may not know which emails are lost and as soon as I sync they
would be removed from my local machine.

So I am still looking for a solution to 'mark as read' emails I copy into a
dedicated local computer folder?

I can see making a duplicate easily, but syncing mark as read is not
something you can do with a rule AFAIK.

You could do something like that with a script. After you read a message you
could run the script to mark as read and move to an archive folder. (would
you want the message duplicated too)I don't script so can't help with the
mark as read part, but there are many scripts that move messages. That part
would be easy. Probably the hardest would be to train yourself to run the
script after reading.

 

[William Smith [MVP]]

If I actually have them synced to another folder on my local computer this
can never happen!

Unfortunately, Entourage cannot automatically save messages outside of
itself. You would need to do that manually by exporting to an Entourage
archive file. Exporting can be scripted too and a script could run as a
Schedule in Entourage.

Or you could simply drag and drop messages into a folder on your Desktop
as a more simple backup.

Hope this helps!

--

bill

Entourage Help Page <http://entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>
YouTalk <http://nine.pairlist.net/mailman/listinfo/youtalk>
Twitter: follow <http://twitter.com/meck>

 

[Robin Jackson]

Well actually in this case you are correct and I actually have Entourage
excluded from my Time Machine backups.

I was trying to avoid confusion and explaining my backup process but I will
now anyway. )

I use Intego's Personal Backup and have a scheduled backup that runs every
night and copies my entire Entourage folder to one of 4 backup disks, in a
round robin rota, and I keep 20 instances of each backup so I actually can
go back 80 days and restore my email.

But if Apple lost some emails on the MobileMe server I could still lose
these as I may not know which emails are lost and as soon as I sync they
would be removed from my local machine.

So I am still looking for a solution to 'mark as read' emails I copy into a
dedicated local computer folder?

Robin

So would I be correct in assuming there is NO WAY to mark the newly copied
email as read????????????

Robin

 

[Diane Ross]

So would I be correct in assuming there is NO WAY to mark the newly copied
email as read????????????

You will need a script to do that.