Envelopes: How to add "PERSONAL" under the Delaivery Address

[Octavio]

I like to add sometimes, I would say quite often, the word "P E R S O
N A L" near the bottom of an envelope under the Delivery address, with
BOLD letter, spacing, etc.

See all the steps that it requires once that I am in the Envelopes and
Labels dialog:

1. CAPS LOCKS

2. Writing of the Word

3. Go to the Fonts dialog to then format to a bold type, underline, etc.

Then I print it.


Then I write another letter and I might still have to CAP Lock again, go to
Fonts, etc, if I want to write in the next envelope again the same thing.
I might have copied the P E R S O N A L word from the previous envelope,
but if I lost it during the second letter writing (I.e., if I copied and
pasted other things while writing the letter, a very likely occurrence),
then I will have to retype again in the next envelope the word P E R S O N
A L again and begin the whole process again. When I do that in many
envelopes, the whole thing becomes too much tedious.

My question: Has the Word Program not provide an easier way to write these
optional words in the envelope without having to go thru all these steps
every time? (Maybe an envepe style #1 that do not have the word P E R S O N
A L, and evelope style #2 that has the word, etc, that you can recall at
will), or any other method?

Thanks in advance.

 

[Jay Freedman]

See http://www.gmayor.com/Alternative_Return_Addresses.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all
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[Octavio]

I use Word 2003. It seems odd that an expensive program like Word does not
allow these alternatives when preparing the envelopes and is so stiff on
that area.

 

[Graham Mayor]

If you add an envelope to a document you can type anything on it -
alternatively you could create and use an envelope template (there are
samples to download from my web site). It is simply wrong to suggest the
program cannot easily do what you want.

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Graham Mayor - Word MVP


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[Suzanne S. Barnhill]

I can't find any current postal regs about this, but in general the USPS (if
that's who you're dealing with) has discouraged notations *below* the
address. The design of the Envelope Address style (with a huge left indent)
is apparently designed to facilitate putting such notations above the
address (by removing the indent).