Envelopes

[Sunshine]

I am trying to create a mailing list for Wors 2002 to print envelopes for my
Christmas cards. I am having a very difficult time following the
instructions in help. I am using Word 2002, but I will not be using address
book or email. I created a Christmas Card data base using Access, but again,
I am having a difficult time following Help instructions. I don't need a
document. Can someone provide me with user friendly instructions? Thanks

 

[Doug Robbins - Word MVP]

From the View menu in Word, select Toolbars and then check the Mailmerge
item. That will cause the Mailmerge toolbar to appear.

Use the first button on the toolbar to select that you want to create
Envelopes, then the Envelope Options dialog will appear and you then select
the type (size) of envelope that you want to use.

Then use the second button on the toolbar to open the datasource - here you
will need to navigate to and select your Access database and then the table
in the database that contains the address information.

After doing that, click in the address position on the "envelope" that is
displayed in Word (the outline of a frame should appear) with the cursor
inside this frame, use the sixth button on the mailmerge toolbar (Insert
Merge Fields) to select the fields that make up the address and insert them
into the frame. It is probably easiest to just select them all and insert
them one after one without bothering about the arrangement and when they
have all been inserted, place the cursor between the individual fields and
use Shift+Enter to arrange them in the configuration that you require.

When you have this the way you want, use the Merge to Printer button on the
toolbar (the third from the right hand end) to execute the merge, though
perhaps you may want to first execute the merge to a new document using the
fourth button from the right hand end to see how the envelopes will look
and if satisfied, just print that "document".

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Sunshine]

Got it, Did it!! Thanks

From the View menu in Word, select Toolbars and then check the Mailmerge
item. That will cause the Mailmerge toolbar to appear.

Use the first button on the toolbar to select that you want to create
Envelopes, then the Envelope Options dialog will appear and you then
select the type (size) of envelope that you want to use.

Then use the second button on the toolbar to open the datasource - here
you will need to navigate to and select your Access database and then the
table in the database that contains the address information.

After doing that, click in the address position on the "envelope" that is
displayed in Word (the outline of a frame should appear) with the cursor
inside this frame, use the sixth button on the mailmerge toolbar (Insert
Merge Fields) to select the fields that make up the address and insert
them into the frame. It is probably easiest to just select them all and
insert them one after one without bothering about the arrangement and when
they have all been inserted, place the cursor between the individual
fields and use Shift+Enter to arrange them in the configuration that you
require.

When you have this the way you want, use the Merge to Printer button on
the toolbar (the third from the right hand end) to execute the merge,
though perhaps you may want to first execute the merge to a new document
using the fourth button from the right hand end to see how the envelopes
will look and if satisfied, just print that "document".

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP