Errors reading a PowerPoint for Mac document in PowerPoint for PC

[thomd]

I have created a large PowerPoint presentation on my Mac using
PowerPoint 2004 which consists of almost all .jpg slides (ie one .jpg
file on each slide). I sent it urgently to my client who cannot read
the file on his PC (in PowerPoint 2007 and also 2003). Two pictures
have come out (photos of flipcharts), all the rest (similar pictures
taken at the same time) have the following error message: "To help
protect your privacy, PowerPoint prevented this external picture from
being automatically downloaded. " etc. When you click on Security
Warning Options and choose "Enable external content". we get the
message "The linked image cannot be displayed. The file may have been
moved, renamed," Etc.
Do I have to recreate the whole document in PowerPoint 2007? God I
hope not!
Any solutions please?

 

[Jim Gordon MVP]

Hi,

The error message indicates that the pictures themselves were not included
in the presentation. Instead, links to the locations of the pictures were
put into the slide presentation. When the Windows (or Mac user for that
matter) on a different computer tries to open the presentation the pictures
can not be displayed because the path to the pictures is not the same and
doesn't work.

If this presentation had been made in Windows it would have been necessary
to delete each picture and re-insert it.

Since you made the presentation on a Mac, use the Mac-only feature of Save
As and choose the type PowerPoint Package. PowerPoint will create a folder,
put a new copy of the presentation into the folder and copy all of the media
to that folder and make corrections to the links so that they will open no
matter where the presentation is sent. In order for this to work you must
deliver the entire new folder undisturbed, not just the presentation file.

See how easy it that was? Incidentally, the Save As PowerPoint Package
feature had some bugs during previous updates, so if it doesn't work right
then you haven't updated your copy of Office.

-Jim

I have created a large PowerPoint presentation on my Mac using
PowerPoint 2004 which consists of almost all .jpg slides (ie one .jpg
file on each slide). I sent it urgently to my client who cannot read
the file on his PC (in PowerPoint 2007 and also 2003). Two pictures
have come out (photos of flipcharts), all the rest (similar pictures
taken at the same time) have the following error message: "To help
protect your privacy, PowerPoint prevented this external picture from
being automatically downloaded. " etc. When you click on Security
Warning Options and choose "Enable external content". we get the
message "The linked image cannot be displayed. The file may have been
moved, renamed," Etc.
Do I have to recreate the whole document in PowerPoint 2007? God I
hope not!
Any solutions please?

--
Jim Gordon
Mac MVP

MVPs are not Microsoft Employees
MVP info

 

[thomd]

OK thanks Jim.

I still have to re-create but at least I know why. The pictures were
too large and PowerPoint didn't integrate them (I have to send the
file by e-mail)

Thom

 

[alessandro.balteo]

Hi Jim,
I created a Powerpoint presentation in PC. When I opened it in my new
computer MAC Pro Intel... with Powerpoint 2004 a series of metafiles
conversions are prompted and some changes happen in many graphics
elements, texts and geometric shapes that were initially imported from
a vector program (Corel and Ai)
Do you know how can I get back the original images?
best
A.

 

[CyberTaz]

This is a totally different issue & should have been posted as a new message
rather than hi-jacking an old thread But since you're already here...

The file content itself was not modified for anything other than display
purposes, so if you closed *without* saving the changes there should be no
permanent harm done. OTOH, if you saved the changes that copy of the file
has incorporated the conversions & I know of know way to reverse the process
once the file was closed. Even if you reopen the file In Win PPt you'll
probably see a similar activity, but the file will not be restored to what
it was... In fact, it may be "changed" even more.

Regards |:>)
Bob Jones
[MVP] Office:Mac



On 10/24/07 3:28 PM, in article
(e-mail address removed),

Hi Jim,
I created a Powerpoint presentation in PC. When I opened it in my new
computer MAC Pro Intel... with Powerpoint 2004 a series of metafiles
conversions are prompted and some changes happen in many graphics
elements, texts and geometric shapes that were initially imported from
a vector program (Corel and Ai)
Do you know how can I get back the original images?
best
A.

 

[Guest]

I'm using POwerpoint vers 11 for mac, and after I created a powerpoint and worked on it for 2 days. It was fine, but the next day when I opened the file Powerpoint claimed there was an error accessing the file,so I moved it to the desktop and opened it again, the same error occurred. Elsewhere folders on my mac the powerpoint still claims error on accessing.

 

[VCNT]

no sound in powerpoint presentation's, and the most of the time the pc powerpoint presentation freez, and finish with error

 

[AnA]

I got some powerpoint presentations made on PS and i could not open them,my mac sais that he could not read it.
This happened to for the firs time now but I was opening some different powerpoint presentations made on PS on my mac before.
Do you hapend to know why?
thanks,Ana

 

[Corinne]

Quick question- I am about to create a powerpoint presentation on my Mac in Microsoft 2004. It ultimately needs to display in Windows XP. As long as I stay away from animation, etc, should the file convert okay?

 

[David M. Marcovitz]

A (somewhat) complete list of caveats can be found here:

PC to Mac and Back
http://www.pptfaq.com/FAQ00281.htm

--David

 

[Steve Rindsberg]

A (somewhat) complete list of caveats can be found here:

PC to Mac and Back
http://www.pptfaq.com/FAQ00281.htm

Additions, amemdments etc. are more than welcome.


================================================
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================

 

[David M. Marcovitz]

Additions, amemdments etc. are more than welcome.

Steve,

I was just hedging, not thinking of anything specific that is missing. I
just didn't want to imply absolute, total, and complete, world dominance on
you part and then get blamed if the OP found that you weren't the god that
we all think you are.

--David

 

[Steve Rindsberg]

Steve,

I was just hedging, not thinking of anything specific that is missing. I
just didn't want to imply absolute, total, and complete, world dominance on
you part and then get blamed if the OP found that you weren't the god that
we all think you are.

<ROFL!> God? Loki's halfwit spawn, perhaps? ;-)

In case there's any question, btw, I took NO offense whatever at your
qualifying remarks. I just wanted to make it clear that if I did screw up or
leave something out or get it wrong ... yet again ... I'm happy to hear about
it.

================================================
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================