Excluding outbox from search

[Wowbagger]

Is there a way to exclude Outlook's outbox from Microsoft desktop search
(4.0)? I really don't need to see every email I send appear both in Outbox
and Sent Items.

 

[Gordon]

Is there a way to exclude Outlook's outbox from Microsoft desktop search
(4.0)? I really don't need to see every email I send appear both in Outbox
and Sent Items.

Your Outbox should be empty.

 

[VanguardLH]

Is there a way to exclude Outlook's outbox from Microsoft desktop search
(4.0)? I really don't need to see every email I send appear both in Outbox
and Sent Items.

If an item is in the Outbox folder than it is NOT also in the Sent Items
folder. The Outbox is a holding folder for pending outbound mails. If
the item is still in the Outbox folder then it has not been sent yet,
and since it hasn't been sent then it won't yet be in your Sent Items
folder. You should NOT have duplicate items in both your Outbox and
Sent Items folders. That is how Outlook works.

If MS Search is somehow grabbing a copy of a mail from the Outbox folder
and then later grabbing it again after it got moved into the Sent Items
folder (after removed from the Outbox folder) then that's an issue with
MS Search, not with Outlook. Someone who uses MS Search might be able
to tell you how to configure it or tell you which newsgroup discusses
that product.

 

[Gordon]

If MS Search is somehow grabbing a copy of a mail from the Outbox folder
and then later grabbing it again after it got moved into the Sent Items
folder (after removed from the Outbox folder) then that's an issue with
MS Search, not with Outlook. Someone who uses MS Search might be able
to tell you how to configure it or tell you which newsgroup discusses
that product.

I have to say I've never seen that behaviour with Outlook and WDS.....

 

[Wowbagger]

VanguardLH wrote:

I have to say I've never seen that behaviour with Outlook and WDS.....

Not only do I get duplicates in the WDS search results showing the item both
in \outbox and \sent items, but I also get duplicates showing the item in
\inbox and the subfolder where the rule moved the item upon arrival.

For example: I search for Ann and the first two results are:

Re: Ann jim 8:00 AM 11.4 KB
Re: Ann jim 8:00 AM 11.4.KB

The details for each of the hits are:

Re: Ann
Folder: /wowbagger/inbox

Re: Ann
Folder: /wowbagger/inbox/ann

Both are active - I can double click on either one and see the item, but
when I manually scan through /inbox the item in question is not there.

XP Pro, XP3, WDS 4.0, Outlook 2007

 

[Gordon]

Not only do I get duplicates in the WDS search results showing the item both
in \outbox and \sent items, but I also get duplicates showing the item in
\inbox and the subfolder where the rule moved the item upon arrival.

For example: I search for Ann and the first two results are:

Re: Ann jim 8:00 AM 11.4 KB
Re: Ann jim 8:00 AM 11.4.KB

The details for each of the hits are:

Re: Ann
Folder: /wowbagger/inbox

Re: Ann
Folder: /wowbagger/inbox/ann

Both are active - I can double click on either one and see the item, but
when I manually scan through /inbox the item in question is not there.

XP Pro, XP3, WDS 4.0, Outlook 2007

Well you're the only person I've heard of with this problem - it's not
surfaced in any of these groups before AFAIK....

 

[VanguardLH]

Not only do I get duplicates in the WDS search results showing the item both
in \outbox and \sent items, but I also get duplicates showing the item in
\inbox and the subfolder where the rule moved the item upon arrival.

For example: I search for Ann and the first two results are:

Re: Ann jim 8:00 AM 11.4 KB
Re: Ann jim 8:00 AM 11.4.KB

The details for each of the hits are:

Re: Ann
Folder: /wowbagger/inbox

Re: Ann
Folder: /wowbagger/inbox/ann

Both are active - I can double click on either one and see the item, but
when I manually scan through /inbox the item in question is not there.

XP Pro, XP3, WDS 4.0, Outlook 2007

But you do NOT have duplicates in Outlook. You said MS Search had the
duplicates, not that they were duplicated in Outlook. So, again, this
is not an Outlook issue - the topic of this newsgroup. It is an issue
with MS Search.

You sure the MS Search results are showing entries from Outlook? Just
where is "/wowbagger/inbox" and "/wowbagger/inbox/ann"? Are those
folders in your file system? While the message store in Outlook uses a
hierarchy of "folders", they don't exist in the file system. They are
just organizational constructs in the PST database file. So I'm
wondering if you are using Windows Live Mail, an add-on in Outlook that
saves copies of e-mails to the file system, you dragged them out of
Outlook to create files for them, or are somehow exporting these items
out of Outlook and depositing them into files on your hard drive and
that's where MS Search is finding them.