Exporting Autotext & Styles

[HIGHER_LEARNIN]

I have read MANY postings on the internet regarding this matter and have yet
to make a "solution" work - ORIGINALLY I was trying to create a drop down
list WITHOUT using FORMS, so I found a solution using Autotext & Styles, my
problem NOW is that once the document is put onto a network, each individual
computer cannot utilize solution as intended i.e. autotext & styles are not
saved within document. I was able to export & import Autotext AND Styles in
organizer to the additional users, but the document still doesn't implement
correctly (the styles & autotext) as it does in original document. The only
way I was able to make it work was to simply transfer normal.dot from
original computer, but I've read EVERYWHERE that I don't want to do that - so
what's the SOLUTION?!?

 

[Suzanne S. Barnhill]

AutoText entries cannot be saved in a document. They must be saved in a
template. If you put a template on the network, the entries will be
preserved.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[HIGHER_LEARNIN]

Thanks for your reply Suzanne.

First off, the Autotext did transfer using Organizer and within a Template
version as you stated, but the Styles did not, which is necessary for trying
to create Drop Down Lists (not using Forms) since they provide ONLY the
Autotext for specific Styles i.e. Lists. Are you able to respond differently
knowing that additional information, I would appreciate it, thanks.

 

[Suzanne S. Barnhill]

Well, you have to copy the styles via the Organizer as well. Why not just
save your document as a template?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[HIGHER_LEARNIN]

I did save as a template, still hasn't worked correctly...

 

[Suzanne S. Barnhill]

If you save the document as a template FIRST, then create the AutoText
entries and save them in that template, this should work.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[HIGHER_LEARNIN]

Ok, so I started over, brand new template, created my auto texts & styles to
be able to populate specific drop down lists, I saved the template to
network, I went to another computer and tried the following scenarios
seperately, but with the same results:

1. Simply opened the template as a word doc
2. Added Template in Tools Menu
3. Used Organizer under Macros, imported Styles & Autotext

None of this was able to execute the formatting exactly how it was
originally created. The only solution that I get to work is copying over
Normal.dot to additional workstation - is there anything else I can or should
be doing to get this to work?

 

[Suzanne S. Barnhill]

You are sure that you had the template selected under "Look in" when you
created the AutoText entries? And how did you "open the template as a Word
doc"? Do you mean that you created a document based on the template (the
normal M.O.)?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[HIGHER_LEARNIN]

I think I finally got it to work, I ran a small test that has been successful
across two different work stations - now the key will be a full run! The
critical (picky) parts are central to the following:

Adding your template to each work station, "Look In" key
Transferring both style & auto text to each workstation thru Organizer

I appreciate your help thru this process, I wish it wasn't so difficult to
make this work - drop down lists in work should be much EASIER & USER
FRIENDLY than this, thanks!