Exporting Contacts

[DG]

All of my top management have PDA's that sync outlook via Microsoft Push.
It works great. Now I want to get the company contacts (ie all employees
home and cell phones as well as picture) to their PDA's.

Here is what I did to accomplish this:

I had our secretary enter all the employee's information (home phone, cell
phone, work phone and picture) into a seperate CompanyContacts.pst. I then
exported it to a file and imported it into My contacts in outlook. Within
minutes my PDA was updated. Pictures and all. (It seems that I have to use
PST format to get the pictures to correctly export (is that correct?)).

The problem is that some managers like their contacts to be Last name First
and others like First Name Last.

Is there a way in the Import or Export to tell how to display the name? I
thought that when I imported if my outlook options was set to First Name
Last then all the imports would be that way. However, they all came in Last
Name, First.

Any help would be great?

DG

 

[Russ Valentine [MVP-Outlook]]

Not sure why you would ever use Import and Export to transfer Outlook data
since it will completely bypass the settings you designate for the File As
field and Full Name field.
Clarify what part of this is an Outlook question and which is a
synchronization issue. What is "Microsoft Push?"

 

[Brian Tillman]

What is "Microsoft Push?"

http://msexchangeteam.com/archive/2005/06/07/406035.aspx perhaps?

 

[DG]

I'm not sure I understand your question?

What is the best way to get one persons contact list, with contact pictures
(call it "Company Contacts"), into other users outlook contacts. Knowing
that some users like to see contacts as Last Name, First Name and others
like First Name Last Name. And keep the pictures.

If I share the "Company Contacts" then I can see them in Outlook but not on
my PDA. It will only sync the main contacts (as far as I can tell).

Microsoft Push is part of Exchange that will sync with Windows Mobile 5+.

Not sure why you would ever use Import and Export to transfer Outlook data
since it will completely bypass the settings you designate for the File As
field and Full Name field.
Clarify what part of this is an Outlook question and which is a
synchronization issue. What is "Microsoft Push?"
--
Russ Valentine
[MVP-Outlook]

All of my top management have PDA's that sync outlook via Microsoft
Push. It works great. Now I want to get the company contacts (ie all
employees home and cell phones as well as picture) to their PDA's.

Here is what I did to accomplish this:

I had our secretary enter all the employee's information (home phone,
cell phone, work phone and picture) into a seperate CompanyContacts.pst.
I then exported it to a file and imported it into My contacts in outlook.
Within minutes my PDA was updated. Pictures and all. (It seems that I
have to use PST format to get the pictures to correctly export (is that
correct?)).

The problem is that some managers like their contacts to be Last name
First and others like First Name Last.

Is there a way in the Import or Export to tell how to display the name?
I thought that when I imported if my outlook options was set to First
Name Last then all the imports would be that way. However, they all came
in Last Name, First.

Any help would be great?

DG

 

[Russ Valentine [MVP-Outlook]]

Then your question belongs in an Exchange group. Not here.
--
Russ Valentine
[MVP-Outlook]

I'm not sure I understand your question?

What is the best way to get one persons contact list, with contact
pictures (call it "Company Contacts"), into other users outlook contacts.
Knowing that some users like to see contacts as Last Name, First Name and
others like First Name Last Name. And keep the pictures.

If I share the "Company Contacts" then I can see them in Outlook but not
on my PDA. It will only sync the main contacts (as far as I can tell).

Microsoft Push is part of Exchange that will sync with Windows Mobile 5+.

Not sure why you would ever use Import and Export to transfer Outlook
data since it will completely bypass the settings you designate for the
File As field and Full Name field.
Clarify what part of this is an Outlook question and which is a
synchronization issue. What is "Microsoft Push?"
--
Russ Valentine
[MVP-Outlook]

All of my top management have PDA's that sync outlook via Microsoft
Push. It works great. Now I want to get the company contacts (ie all
employees home and cell phones as well as picture) to their PDA's.

Here is what I did to accomplish this:

I had our secretary enter all the employee's information (home phone,
cell phone, work phone and picture) into a seperate CompanyContacts.pst.
I then exported it to a file and imported it into My contacts in
outlook. Within minutes my PDA was updated. Pictures and all. (It seems
that I have to use PST format to get the pictures to correctly export
(is that correct?)).

The problem is that some managers like their contacts to be Last name
First and others like First Name Last.

Is there a way in the Import or Export to tell how to display the name?
I thought that when I imported if my outlook options was set to First
Name Last then all the imports would be that way. However, they all
came in Last Name, First.

Any help would be great?

DG