extra line spaces from Word to Apple Mail

[karlhar]

Version: 2008 Operating System: Mac OS X 10.5 (Leopard) Processor: Intel Hello, I use Word 2008 and Apple Mail 3.6. When I copy text from Word 2008 to Apple Mail I get extra line spaces that I cannot figure out how to remove. Nothing I do in Word seems to help and I'm stumped. How do I do this?

Thanks, Steve

 

[John McGhie]

Hi Steve:

Check the formatting of the Style applied to the text in Word. It's
probably "space after".

Cheers

Version: 2008 Operating System: Mac OS X 10.5 (Leopard) Processor: Intel
Hello, I use Word 2008 and Apple Mail 3.6. When I copy text from Word 2008 to
Apple Mail I get extra line spaces that I cannot figure out how to remove.
Nothing I do in Word seems to help and I'm stumped. How do I do this?

Thanks, Steve

--

The email below is my business email -- Please do not email me about forum
matters unless I ask you to; or unless you intend to pay!

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410
+61 4 1209 1410, mailto:[email protected]

 

[karlhar]

Hi John,

I checked that, all zeros. I cleared everything I can think of like that. If I use the Apple Mail alone, it is fine - when typing in, and then hitting return, everything works in single line mode just as it should. But not so with text from Word. No matter what I do to it elsewhere, I put it back in Apple Mail, and the original Word text will always generate 1.5 line spacing (or so). If I save as a text file in Word, same thing. If I put this text in a text only program and save it to text, it still does this in Apple Mail. If I cut the text in Word and paste special back as unformatted text, same thing happens again when I put it in Apple Mail. The clincher is if I type text into Apple Mail, then paste it into Word, then manipulate it (maybe especially allow the spacing after to work, then reset it back to 0) it does the same thing - no extra lines in Word, but it gives me 1.5 or maybe 2.0 line spacing in Apple Mail even though I only want 1.0. To my knowledge, only Word programs do this. You'd think there would be a way, but I just can't find it. Thanks, - Steve

 

[Rob Schneider]

Mail is best done in "plain text". Does it happen still then?

I think it just a problem with the format of the "formatted" mail in
Mail. Which probably should be avoided anyway.


--rms

www.rmschneider.com

 

[John McGhie]

OK, turn your paragraph marks on so you can see what is happening.

Word has two kinds of "things that happen at the end of text" ‹ a "line-end"
(Shift + Return) and "paragraph end" (Enter). When using Word, it's very
important to know the difference. I recommend always operating with the
non-printing characters shown so you can see what you are doing.

A line-end is just that: a hard line-wrap. It folds the text to the next
line, but carries no spacing or other formatting.

A Paragraph mark is a storage container that holds or references about 1,200
pieces of formatting information, the formatting for the paragraph.

I just copied from Mail into Word: sure enough, Mail is sending two returns
between paragraphs, which Word interprets as two paragraph marks.

You can remove them very quickly in Word with a wild-card search, by
searching for ^p^p and replacing with ^p. That factors every occurrence of
two paragraph marks into one.

Note that the caret (which stands for "control") is a Shift + 6. The "p"
(standing for "Paragraph") must be lower-case.

Hope this helps

Hi John,

I checked that, all zeros. I cleared everything I can think of like that. If
I use the Apple Mail alone, it is fine - when typing in, and then hitting
return, everything works in single line mode just as it should. But not so
with text from Word. No matter what I do to it elsewhere, I put it back in
Apple Mail, and the original Word text will always generate 1.5 line spacing
(or so). If I save as a text file in Word, same thing. If I put this text in
a text only program and save it to text, it still does this in Apple Mail. If
I cut the text in Word and paste special back as unformatted text, same thing
happens again when I put it in Apple Mail. The clincher is if I type text
into Apple Mail, then paste it into Word, then manipulate it (maybe especially
allow the spacing after to work, then reset it back to 0) it does the same
thing - no extra lines in Word, but it gives me 1.5 or maybe 2.0 line spacing
in Apple Mail even though I only want 1.0. To my knowledge, only Word
programs do this. You'd think there would be a way, but I just can't find it.
Thanks, - Steve

--

The email below is my business email -- Please do not email me about forum
matters unless I ask you to; or unless you intend to pay!

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410 | mailto:[email protected]

 

[wellnessrusty]

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

Hello, I use Word 2008 and Apple Mail 3.6. When I copy text from Word 2008 to Apple Mail I get extra line spaces that I cannot figure out how to remove. Nothing I do in Word seems to help and I'm stumped. How do I do this?

Thanks, Steve

A workaround is to copy and paste from Wrod to TextEdit, then copy from TextEdit into Apple Mail. This removes the extra line breaks.