Extra space when there is no middle initial in mail merge?

[Bill B.]

When I do a mail merge, an extra space is put in when there is no middle
initial. How do I eliminate it?

 

[Suzanne S. Barnhill]

Use an IF field and include the space before the mergefield as part of the
TrueText.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[macropod]

Hi Bill,

In Word-
.. delete the existing space after the initial field.
.. duplicate the initials mailmerge field (eg «Init») so that you get: «Init»«Init»;
.. select both fields and Press Ctrl-F9, you'll get: { «Init»«Init» };
.. fill in between the braces so that you end up with: {IF«Init»= "" "" "«Init» "};
.. position the cursor anywhere in this field and press F9 to update it;
.. run your mailmerge.

 

[Bill B.]

Hi Bill,

In Word-
.. delete the existing space after the initial field.
.. duplicate the initials mailmerge field (eg «Init») so that you get: «Init»«Init»;
.. select both fields and Press Ctrl-F9, you'll get: { «Init»«Init» };
.. fill in between the braces so that you end up with: {IF«Init»= "" "" "«Init» "};
.. position the cursor anywhere in this field and press F9 to update it;
.. run your mailmerge.

--
Cheers
macropod
[Microsoft MVP - Word]

When I do a mail merge, an extra space is put in when there is no middle
initial. How do I eliminate it?

Thanks for your help. I will give it a try.