FAX number from Outlook Contacts is showing up as an Email Address

[Rich]

I have an interesting situation going on that i need expert help. For each
contact in Outlook 2003 that has a FAX number, it is showing up in my
Contacts Address Book as an email address! And, it the Contact has both an
email address AND a FAX number listed in Outlook Contacts, the the Contacts
Address book shows 2 EMAIL address. If I delete the FAX number that shows as
an email address in the Address Book, then it is deleted as the FAX number in
my Contacts list. It's almost like the FAX number is not being correctly
mapped to the correct field in the Contacts Address Book that is accessed
when I send emails.

Any ideas??

 

[Russ Valentine [MVP-Outlook]]

Normal behavior. The fax numbers are not showing up as an email addresses,
they're showing up as an electronic addresses. Fax numbers are valid
electronic addresses, since there are many client- and server-based
components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book.

There are a couple of utilities that can help you hide fax numbers from the
address book. See http://www.rsoutlook.com/us/rshifa.htm and
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers).

Another way to avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.

 

[Rich]

Terrific....Thank you!!!!!!!!!!

Normal behavior. The fax numbers are not showing up as an email addresses,
they're showing up as an electronic addresses. Fax numbers are valid
electronic addresses, since there are many client- and server-based
components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book.

There are a couple of utilities that can help you hide fax numbers from the
address book. See http://www.rsoutlook.com/us/rshifa.htm and
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers).

Another way to avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.

--
Russ Valentine
[MVP-Outlook]

I have an interesting situation going on that i need expert help. For each
contact in Outlook 2003 that has a FAX number, it is showing up in my
Contacts Address Book as an email address! And, it the Contact has both an
email address AND a FAX number listed in Outlook Contacts, the the
Contacts
Address book shows 2 EMAIL address. If I delete the FAX number that shows
as
an email address in the Address Book, then it is deleted as the FAX number
in
my Contacts list. It's almost like the FAX number is not being correctly
mapped to the correct field in the Contacts Address Book that is accessed
when I send emails.

Any ideas??

 

[Learning to work with the Borg]

Should fax be the desired medium, how does one get the fax sent through
Outlook when fax number is in the "To..." ? Other than internet fax service
i.e. +1 (123) (e-mail address removed).

This is often the case if one wants the fax number to be used should a
rather primal contact not be using email yet.

My preference would be to utilize my current resources:
Vista Ultimate, Outlook 2007 Ultimate with Business Contact Manager, DSL
connection, & a 56k fax modem.

Also, how does one link Word documents to a contact's activities, etc.?

AND...since you seem to be darn sharp... how to easily (click, click)
address a new Word letter to a contact with contacts address neatly displayed
as would be desired in a business letter.

Makes my brain hurt just asking.

Normal behavior. The fax numbers are not showing up as an email addresses,
they're showing up as an electronic addresses. Fax numbers are valid
electronic addresses, since there are many client- and server-based
components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book.

There are a couple of utilities that can help you hide fax numbers from the
address book. See http://www.rsoutlook.com/us/rshifa.htm and
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers).

Another way to avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.

--
Russ Valentine
[MVP-Outlook]

I have an interesting situation going on that i need expert help. For each
contact in Outlook 2003 that has a FAX number, it is showing up in my
Contacts Address Book as an email address! And, it the Contact has both an
email address AND a FAX number listed in Outlook Contacts, the the
Contacts
Address book shows 2 EMAIL address. If I delete the FAX number that shows
as
an email address in the Address Book, then it is deleted as the FAX number
in
my Contacts list. It's almost like the FAX number is not being correctly
mapped to the correct field in the Contacts Address Book that is accessed
when I send emails.

Any ideas??

 

[Russ Valentine [MVP-Outlook]]

You must configure your Outlook profile with whatever fax transports it will
support. You'll have quite a chore. You'll fist have to get an analog filter
for your DSL line and make sure that it works with both your analog fax
modem and Windows Fax and Scan. Have you done that?
--
Russ Valentine
[MVP-Outlook]
"Learning to work with the Borg"

Should fax be the desired medium, how does one get the fax sent through
Outlook when fax number is in the "To..." ? Other than internet fax
service
i.e. +1 (123) (e-mail address removed).

This is often the case if one wants the fax number to be used should a
rather primal contact not be using email yet.

My preference would be to utilize my current resources:
Vista Ultimate, Outlook 2007 Ultimate with Business Contact Manager, DSL
connection, & a 56k fax modem.

Also, how does one link Word documents to a contact's activities, etc.?

AND...since you seem to be darn sharp... how to easily (click, click)
address a new Word letter to a contact with contacts address neatly
displayed
as would be desired in a business letter.

Makes my brain hurt just asking.

Normal behavior. The fax numbers are not showing up as an email
addresses,
they're showing up as an electronic addresses. Fax numbers are valid
electronic addresses, since there are many client- and server-based
components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O
for
other). If the fax number begins with a letter, Outlook won't show it in
the
address book.

There are a couple of utilities that can help you hide fax numbers from
the
address book. See http://www.rsoutlook.com/us/rshifa.htm and
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers).

Another way to avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.

--
Russ Valentine
[MVP-Outlook]

I have an interesting situation going on that i need expert help. For
each
contact in Outlook 2003 that has a FAX number, it is showing up in my
Contacts Address Book as an email address! And, it the Contact has both
an
email address AND a FAX number listed in Outlook Contacts, the the
Contacts
Address book shows 2 EMAIL address. If I delete the FAX number that
shows
as
an email address in the Address Book, then it is deleted as the FAX
number
in
my Contacts list. It's almost like the FAX number is not being
correctly
mapped to the correct field in the Contacts Address Book that is
accessed
when I send emails.

Any ideas??

 

[Learning to work with the Borg]

Yes, meaning I have a fax capable phone line to my fax card and DSL into my
router which leads to the computer for internet.

How to configure?

You must configure your Outlook profile with whatever fax transports it will
support. You'll have quite a chore. You'll fist have to get an analog filter
for your DSL line and make sure that it works with both your analog fax
modem and Windows Fax and Scan. Have you done that?
--
Russ Valentine
[MVP-Outlook]
"Learning to work with the Borg"

Should fax be the desired medium, how does one get the fax sent through
Outlook when fax number is in the "To..." ? Other than internet fax
service
i.e. +1 (123) (e-mail address removed).

This is often the case if one wants the fax number to be used should a
rather primal contact not be using email yet.

My preference would be to utilize my current resources:
Vista Ultimate, Outlook 2007 Ultimate with Business Contact Manager, DSL
connection, & a 56k fax modem.

Also, how does one link Word documents to a contact's activities, etc.?

AND...since you seem to be darn sharp... how to easily (click, click)
address a new Word letter to a contact with contacts address neatly
displayed
as would be desired in a business letter.

Makes my brain hurt just asking.

Normal behavior. The fax numbers are not showing up as an email
addresses,
they're showing up as an electronic addresses. Fax numbers are valid
electronic addresses, since there are many client- and server-based
components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O
for
other). If the fax number begins with a letter, Outlook won't show it in
the
address book.

There are a couple of utilities that can help you hide fax numbers from
the
address book. See http://www.rsoutlook.com/us/rshifa.htm and
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers).

Another way to avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.

--
Russ Valentine
[MVP-Outlook]
I have an interesting situation going on that i need expert help. For
each
contact in Outlook 2003 that has a FAX number, it is showing up in my
Contacts Address Book as an email address! And, it the Contact has both
an
email address AND a FAX number listed in Outlook Contacts, the the
Contacts
Address book shows 2 EMAIL address. If I delete the FAX number that
shows
as
an email address in the Address Book, then it is deleted as the FAX
number
in
my Contacts list. It's almost like the FAX number is not being
correctly
mapped to the correct field in the Contacts Address Book that is
accessed
when I send emails.

Any ideas??