Faxing, Address Book

[Mike]

When faxing from Word and using Auto Complete in the "To" window the
default address book is OSX (at least on my system). Is there some way
of using Office's address book as the default? I am using OS 10.3.3 and
Word X with Service Release 1.

 

[Walt Basil]

When faxing from Word and using Auto Complete in the "To" window the
default address book is OSX (at least on my system). Is there some way
of using Office's address book as the default? I am using OS 10.3.3 and
Word X with Service Release 1.

What are you using to Fax with? I use FAXstf Pro, and it accepts fax
numbers from Entourage, albeit you have to drag that person's entry
into the FAXstf Pro's address area, and it automatically puts whatever
number is in the fax entry for that person.

--
Walt Basil
www.basilweb.net

Got Unison? The ultimate newsreader IMO for Mac OS X
http://www.panic.com/unison/

 

[Mike Isle]

I am not sure I am using a third party Fax programme such as FaxSTF
(perhaps I should ). No, I am using the print dialogue in Word that gives
me the option to fax. It's that option that defaults to OSX address book
whereas I prefer Office's address book.

 

[Walt Basil]

I am not sure I am using a third party Fax programme such as FaxSTF
(perhaps I should ). No, I am using the print dialogue in Word that gives
me the option to fax. It's that option that defaults to OSX address book
whereas I prefer Office's address book.

Once this dialog box opens, where you can choose the addresses from,
select a fax number from Address Book. If you don't have one in there,
put one in there and try it again. See what fax program comes up to
actually do the faxing. I suspect you have some 3rd party fax in there,
because before I used FAXstf Pro, I never even had the option of
printing to a fax.

I could be totally wrong on this, but would like to know, as well as it
would probably be something you would want to know.

--
Walt Basil
www.basilweb.net

Got Unison? The ultimate newsreader IMO for Mac OS X
http://www.panic.com/unison/

 

[Mike Isle]

Strange. I would hat to to think that I am the only one able to fax from
Word. But, no, I cannot find any third-party fax programme on my computer.
And, yes, I can conform that the "To" field defaults to the OSX Address
Book. There is no apparent option to change it. Thanks Walt for your
continuing interest.

 

[Dayo Mitchell]

Not in X, brainstorming...
When you say "no apparent option" have you looked in all the prefs tabs for
Word, as well as possibly relevant Prefs for OS X? You might also look in
the prefs for Mail or iCal (or whatever app controls the OS X address
book)--I believe one (under Panther) sets the default browser in Safari even
if you don't want to use Safari , so maybe something similar applies to the
address book.
(and could we all complain to Apple about that ridiculousness? assuming I've
got that right)

Do you have a multi-function fax/printer? That might be where a Fax option
in the print dialog (which is configured according to the printer driver)
comes from.

DM

 

[Mike Isle]

Thank you. No, I have tried all of the preference you suggest. I have the
fax option in my print dialogues for all of Office's programmes, but each
and every case it defaults to the OSX Address Book when I am looking for
auto complete. This is particularly strange when we consider that for all
other purposes, such as data merge and insert address, it uses its own
(Office) Address Book. Why the difference? It's beyond me. I am not sure
about the printer preference (I can't find it--I am using HP 1200 Series
All-in-One) but you could be very well right in suggesting it has the "say"
on the address book.

BTW, you are definitely right on this: it is Safari that allows you to set
the default browser--very generous of them.

 

[Walt Basil]

Thank you. No, I have tried all of the preference you suggest. I have the
fax option in my print dialogues for all of Office's programmes, but each
and every case it defaults to the OSX Address Book when I am looking for
auto complete. This is particularly strange when we consider that for all
other purposes, such as data merge and insert address, it uses its own
(Office) Address Book. Why the difference? It's beyond me. I am not sure
about the printer preference (I can't find it--I am using HP 1200 Series
All-in-One) but you could be very well right in suggesting it has the "say"
on the address book.

BTW, you are definitely right on this: it is Safari that allows you to set
the default browser--very generous of them.

The only other thing I can think of is this. This is my theory, not
something I know to actually be true ;-)

The print function in just about any application is handed from
whatever application you are working in, to the Printer dialog, which
is actually a combination of the printer driver and part of the OS, not
the application itself (i.e. Word). Each application may add a separate
settings tab specific to itself, like Word does.

Take a look at your print dialog. It starts out on "Copies & Pages."
When you change it from the pull down menu, you can see where Word
inserts its own settings, along with the normal ones of:
Layout
Output Options
Scheduler
Paper Handling
Colorsync
Paper Type/Quality
Microsoft Word
Summary

I believe this is why it grabs the number from Address Book instead of
Entourage.

What I don't understand, is how you got the fax option in the printer
dialog on your computer without installing fax software, unless
checking the fax option in the print and fax system settings will have
this same effect. I say this because you only get that option normally
by first going through "add new printer" and selecting a fax driver. Or
like someone else said about having a multifunction device.

I know this doesn't get you any closer to solving your problem. Sorry :-(

--
Walt Basil
www.basilweb.net

Got Unison? The ultimate newsreader IMO for Mac OS X
http://www.panic.com/unison/

 

[Paul Berkowitz]

This is Panther's (OS 10.3) own Fax implementation, No 3rd-party Fax program
needed. (I have no idea how good it is - haven't tried it yet.) Yes, it uses
Apple's Address Book.

You could get my "Sync Entourage-Address Book 2 [PANTHER]" which
synchronizes Entourage's Address Book to Apple's. It's shareware, but a lot
cheaper ($20) than a PRO Fax program if you don't need the latter, and is
useful also for anything you'd sync with iSync - to online .Mac, cell
phones, etc. You can get it at

MacScripter.net <http://macscripter.net/scriptbuilders/>



--
Paul Berkowitz
MVP Entourage
Entourage FAQ Page: <http://www.entourage.mvps.org/toc.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Entourage you are using - 2001 or X.
It's often impossible to answer your questions otherwise.

 

[Elliott Roper]

This is Panther's (OS 10.3) own Fax implementation, No 3rd-party Fax program
needed. (I have no idea how good it is - haven't tried it yet.) Yes, it uses
Apple's Address Book.

You could get my "Sync Entourage-Address Book 2 [PANTHER]" which
synchronizes Entourage's Address Book to Apple's. It's shareware, but a lot
cheaper ($20) than a PRO Fax program if you don't need the latter, and is
useful also for anything you'd sync with iSync - to online .Mac, cell
phones, etc. You can get it at

MacScripter.net <http://macscripter.net/scriptbuilders/>

Additional hint for users of the Panther's fax printing. Bookmark
http://127.0.0.1:631/printers/Internal_Modem?which_jobs=completed
so that you can get an indication of which faxes have been sent.

Just look at that McGhie. I'm not nasty *all* the time.

 

[Mike Isle]

Thanks Paul. That works for me.

 

[John McGhie [MVP - Word]]

{Picks self up of the floor and wipes brow in astonishment} Just look at
that -- and he's Australian, too... Errr... You haven't applied for British
citizenship, have you???

This is Panther's (OS 10.3) own Fax implementation, No 3rd-party Fax program
needed. (I have no idea how good it is - haven't tried it yet.) Yes, it uses
Apple's Address Book.

You could get my "Sync Entourage-Address Book 2 [PANTHER]" which
synchronizes Entourage's Address Book to Apple's. It's shareware, but a lot
cheaper ($20) than a PRO Fax program if you don't need the latter, and is
useful also for anything you'd sync with iSync - to online .Mac, cell
phones, etc. You can get it at

MacScripter.net <http://macscripter.net/scriptbuilders/>

Additional hint for users of the Panther's fax printing. Bookmark
http://127.0.0.1:631/printers/Internal_Modem?which_jobs=completed
so that you can get an indication of which faxes have been sent.

Just look at that McGhie. I'm not nasty *all* the time.

--

Please respond only to the newsgroup to preserve the thread.

John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:[email protected]

 

[Merlin]

This is Panther's (OS 10.3) own Fax implementation, No 3rd-party Fax program
needed. (I have no idea how good it is - haven't tried it yet.) Yes, it uses
Apple's Address Book.

You could get my "Sync Entourage-Address Book 2 [PANTHER]" which
synchronizes Entourage's Address Book to Apple's. It's shareware, but a lot
cheaper ($20) than a PRO Fax program if you don't need the latter, and is
useful also for anything you'd sync with iSync - to online .Mac, cell
phones, etc. You can get it at

MacScripter.net <http://macscripter.net/scriptbuilders/>

Additional hint for users of the Panther's fax printing. Bookmark
http://127.0.0.1:631/printers/Internal_Modem?which_jobs=completed
so that you can get an indication of which faxes have been sent.

This has answered question which has been bothering me for ages, thank
you!

Please can you tell me where little gems like this are to be found?
There has to be a source somewhere (doesn't there?) which contains all
these tricks and tips ...

Thanks again

Merlin

 

[Elliott Roper]

Additional hint for users of the Panther's fax printing. Bookmark
http://127.0.0.1:631/printers/Internal_Modem?which_jobs=completed
so that you can get an indication of which faxes have been sent.

This has answered question which has been bothering me for ages, thank
you!

Please can you tell me where little gems like this are to be found?
There has to be a source somewhere (doesn't there?) which contains all
these tricks and tips ...

Thanks again[/QUOTE]

I think it might have been http://www.macosxhints.com/ which is worth
watching every few days.
but I can't find it there now.