Field Chooser not working with forms

[Sabine]

I have several custom forms, and we have been happily
using the field chooser to pull out information so we do
not have to open each form (as the preview does not work
with the forms).

Howe recently with some of the new forms or reposted forms
the field chooser displays all the fields but does not
allow the user to drag the fields over in the folder. It
comes up with "The Operation Failed."

A work around we have been doing is to create user defined
fields in the folder, but that only works form some people
and not others, even when all users have "Editor" rights
in the public folder.

Is this a forms issue or an exchange admin issue???
Please Help.

Thanks,
Sabine

 

[Sue Mosher [MVP-Outlook]]

In general, if you want users to be able to display custom fields in folder
views, those fields need to be defined in the folder, by the folder owner.

 

[Guest]

Is this something new? I did not have to create user-
defined fields for a folder in order for users to be able
to drag a field in from a form via a field chooser.

Sabine.

 

[Guest]

It seems to work for some of the fields in the form, but
it does not work for others.

 

[Sue Mosher [MVP-Outlook]]

Fields in views and fields on forms work slightly differently; see
http://www.outlookcode.com/d/fields.htm. When you refer to "we have been
happily using the field chooser to pull out information so we do not have to
open each form," you are referring to fields in the view. They must be
defined in the folder before you can use them.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Sue Mosher [MVP-Outlook]]

Again, the fields must be defined in the folder. No doubt, some of the
fields were created in a way that automatically defined them in the folder.
Others weren't. You'll need to add those that weren't.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Sabine]

Please let me clarify, as I am not sure if we are talking
about the same thing...

We have public folders that we use during our process
flows instead of sending the forms to people directly.
Everyone who needs to process the forms from the public
folders sets up their own views for that folder. They
HAVE BEEN doing this by using the Field Chooser and
selecting, Forms... on the field chooser and choosing the
required form from the Organization Forms and adding them
to the Field Chooser. From there the users have then been
able to drag the field that are defined in the form into
the view of the folder.

This has only recently stopped working, and I am wondering
this is a forms problem of an adminstrative issue, as this
still works for some fields defined in the splected form,
but not for all fields. We have a lot of public folders
and I would rather not have to define the fields all users
desires from the form for each folder. Getting the full
ability back to choose fields from a form would be a more
desired option.

 

[Sue Mosher [MVP-Outlook]]

We're talking about the same thing. The problem is that having the field
available in a form does not guarantee that it's available to the folder
view. This is one of many examples of things that Outlook lets you do with
views that just don't work as expected. Even publishing a form to a folder
does not make that form's fields available to folder views. My guess is that
if you looked at the User-Defined Fields in This Folder list, you'd see
those fields for which your drag-from-form-list technique works. And the
ones for which it doesn't work would be missing.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Sabine]

The ones that work are NOT defined in the "User Defined
Field for the Folder", there are no user defined fields
for any of the folders we have as I have never set that
up nor has anyon else, the field chooser is blank.

However is this is what I need to do now to get it to
work then I guess I'll have to set it up this way.

Thanks,
Sabine