Fields: preserve formatting during updates

[djprius]

In Word 2007 (and likely earlier versions), when inserting a field
(from Quick Parts | Fields), there is box to enter a checkmark on the
screen that says: "preserve formatting during updates".

What does this mean? When would one use or not use it?

David

 

[Graham Mayor]

It is usually set by default (in all versions) and adds a Mergeformat switch
to the field. Which, from Word help, applies the formatting of the previous
result to the new result. For example, if you select the name displayed by
the field { AUTHOR \* MERGEFORMAT } and apply bold formatting, Microsoft
Word retains the bold formatting when the field is updated when the author
name changes.
For more information about switches, see
http://www.gmayor.com/formatting_word_fields.htm

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Graham Mayor - Word MVP


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[djprius]

Thank you, Graham, for your clear explanation.

David