Figure/table numbering like FIGURE 1. <- POINT (Word 2002)

[Udo]

Hello,

I just want to number my figures/tables etc. like

FIGURE 1. TEXT

The important part is the "." (point) or any other delimiter. How can I
accomplish this? The main problem is that when I use a reference to
that number in the document, the text should be
FIGURE 1
w i t h o u t the "." (point)
or sometimes ony the number
1
w i t h o u t the "." (point).

You can add prefixes/postfixes to any number of a numbered list, why
isn't that possible with labels? Of course that wouldn't solve the
problem with the reference.


Thanks and greetings
Udo

 

[Stefan Blom]

Was figure numbering created via Insert>Reference>Caption? How did you
insert the "."? If you just typed it in, after the figure number, it
shouldn't be included in the cross-reference (if you selected "Only
label and number" at "Insert reference to").

Note that word cross-references make use of hidden bookmarks, which
you can redefine to suit your needs after they have been inserted. For
example, if you want to reference only the number (not the label),
first insert a reference to the label and number and then do the
following: Select the number, and open the Bookmarks dialog box
(Insert>Bookmark). Check the "Hidden bookmarks" option. Click the
"Location" option. Word highlights the bookmark at the insertion
point. Click Add to make Word redefine the bookmark to reference only
the number. For more on redefining hidden bookmarks, see the article
at http://sbarnhill.mvps.org/WordFAQs/CombineXrefs.htm.

--
Stefan Blom
Microsoft Word MVP


in message
news:[email protected]...

 

[Udo]

Hello Stefan,

thanks for your asnwer.

Was figure numbering created via Insert>Reference>Caption?
Yes.

How did you insert the "."? If you just typed it in, after the figure number, it
shouldn't be included in the cross-reference (if you selected "Only
label and number" at "Insert reference to").

That's the point with the point. I want a point there like

but there isn't one (automatically added to the number).
Of course I could just type that point in as part of the text like

.. TEXT

But then I have that point in my figure index!!!

Note that word cross-references make use of hidden bookmarks, which
you can redefine to suit your needs after they have been inserted. For
example, if you want to reference only the number (not the label),
first insert a reference to the label and number and then do the
following: Select the number, and open the Bookmarks dialog box
(Insert>Bookmark). Check the "Hidden bookmarks" option. Click the
"Location" option. Word highlights the bookmark at the insertion
point. Click Add to make Word redefine the bookmark to reference only
the number.

That's a very valuable hint! I have additionally looked for that.

For more on redefining hidden bookmarks, see the article
at http://sbarnhill.mvps.org/WordFAQs/CombineXrefs.htm.

Thanks, will take a look at it.

Greetings
Udo

 

[John McGhie [MVP - Word and Word Macintosh]]

Hi Udo:

OK, this is a bit of a pain.

A caption is composed of a SEQ field with a label. When you add a
cross-reference to it, Word adds hidden bookmarks.

When you add the "Figure" caption, you can type the full point.

If you then insert a cross-reference to it, you can choose "Only label and
Number". If you do, you won't get the point. You can then insert a second
cross-reference to "Only caption text". If you do, you WILL get the point.

Ask yourself: it that bad? The full point should be a colon, by the way.
"Figure 21." Is not a sentence, it's a label. It should be "Figure 21: The
use of handguns as an alternative to electoral reform."

If you choose to use a colon, you don't have a problem: just insert a
reference to the full caption, including the colon.

If you want to continue with the period, then you can insert the cross
reference to the Figure label only: "Figure 21". If you do, you won't get
the colon.

Now: The only reason for numbering figures in the first place is so that
you can cross-reference them. And if you do number your figures, then when
you cross-reference them, you don't need to repeat the caption: that's just
visual pollution that wastes the reader's time.

However, if you insist, you will have to move the bookmark Word is using to
reference the caption.
1. The easiest way to do that is to insert the cross-reference to the
caption text.
2. Then, in the figure caption, highlight only the text you want (without
the period).
3. Now go to Insert>Bookmarks and check "Show hidden bookmarks".
4. The hidden bookmark Word is using as the source for the cross reference
will be revealed and selected.
5. Click "Add".
6. That will redefine the bookmark to encase only the text you currently
have selected.
7. OK out and click in the cross-reference.
8. Hit F9 to update the field.

It¹s a bit of a fiddle, but it will do the job.

Since I am on a roll here, let me say something REALLY controversial
"The only reason for a caption is to save readers trying to comprehend the
picture." A good picture doesn't need a caption. A picture that needs a
caption may not be worth including!

Hope this helps

Hello,

I just want to number my figures/tables etc. like

FIGURE 1. TEXT

The important part is the "." (point) or any other delimiter. How can I
accomplish this? The main problem is that when I use a reference to
that number in the document, the text should be
FIGURE 1
w i t h o u t the "." (point)
or sometimes ony the number
1
w i t h o u t the "." (point).

You can add prefixes/postfixes to any number of a numbered list, why
isn't that possible with labels? Of course that wouldn't solve the
problem with the reference.


Thanks and greetings
Udo

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410