File size keeps growing

[fiona nelson]

Hi All,

I have read several posts from people with large files and I have checked
the components on the list Suzanne provided (comprehensive!) However, my file
keeps growing. When I opened it orignally it was about 6 M, now (after
successive saves and puzzling) it is 10 Mb.

The document was originally created in 2000, now I am editing in 2003. I
have used track changes. I have turned track changes off, accepted all and
saved - file got bigger. I turned track changes back on, accepted all
changes, turned it back off, saved - it got bigger.

I have gone through the Tools/Options/Save points Suzanne listed, it doesn't
seem to make a difference.

I changed all the pictures (about 4) from something (no options were shown
in picture format) to in-line text. I don't have the original images so I
can't re-insert from a "clean" source, I had to copy the picture, paste to
word, change the format, re-copy, re-paste into the original document. I
don't know if that imported a whole bunch of unnecessary data both times it
was copied and pasted?

I should note, the editing I am doing is fairly minor - mainly updating
dates and inserting some new data. One more table was added (there were
originally 4), if that makes a difference.

Any ideas would be appreciated, it just seems to keep growing every time I
save!

Thanks,

Fiona

 

[fiona nelson]

Answering my own post. I found another thread suggesting detect and repair
(in W2003, Open and repair) for slow or suspicious docs and it worked. It
gave me a list of things it repaired which were the numbered heading styles
and now it is a much more usable size, less than 1 M!

Fiona

 

[LoneP]

I'm danish, so excuse me if something here is not understandable..

Pictures inserted in word should always be the correct size before
inserting. Here I mean the size of pictures as viewed inside the dokument. If
you insert a picturefile and then crop/resize it inside word, you will still
have all the picture there, just in a smaller view?

If you are the happy owner of a picture-editor (Photo-shop ?) you can copy
your pictures into a clean worddocument, make it as big a view as possible,
and copy/paste it into you picture-editor. You then can resize and save your
picture file in a smaller/another format for re-inserting.

Another possible solution is to simply copy/paste your dokument into a new
one - you risk to lose your formats, I know, but it should let everything
unneeded disappear.




"fiona nelson" skrev:

 

[fiona nelson]

Thanks for your reply. Unfortunately I have no access to photoshop or any
other like software. I totally agree with you that all images should be
sized and saved correctly before inserting them into Word docs. I had a
couple of file blow-outs before I realised that .

I actually ran open and repair on the document as it seemed that there was
something else wrong with it as well as just pictures of tables mis-behaving.
This was a doc I inherited from a former employee, and it has also been
residing in a file management system so between the two something may have
got a bit wrecked. The person who originally created the docs didn't
understand how to apply styles properly and made lots of manual changes,
which I had to clean up. The manual changes and subsequent clean up may have
been the cause of the unstable file, I gues I will never really know.

But happily open and repair seemed to fix the problem and now the file size
is down to less than 1M!

thanks again,

fiona