Fill-In fields not working correctly on WordMerge doc

[PatRyan]

I have two fill-in fields on my word merge document that appear to be coded
correctly, but the pop-up to fill in the values are not appearing. When I
select 'Toggle Field Codes' the following is displayed for the field
selected: {FILLIN "Please enter Takeover Amount" \d "0.00"}. If I place my
cursor on that field, right click, and select 'Update Field' the prompt
pop-up will come up, allow me to enter a value, and then display the value
entered correctly in the letter.

Problem: How do I get the FillIn prompts to display automatically?
Thanks!!

 

[Cindy M.]

Hi Pat,

I have two fill-in fields on my word merge document that appear to be coded
correctly, but the pop-up to fill in the values are not appearing. When I
select 'Toggle Field Codes' the following is displayed for the field
selected: {FILLIN "Please enter Takeover Amount" \d "0.00"}. If I place my
cursor on that field, right click, and select 'Update Field' the prompt
pop-up will come up, allow me to enter a value, and then display the value
entered correctly in the letter.

Problem: How do I get the FillIn prompts to display automatically?

Can you please be more specific about what you mean by "automatically"? When do
you expect them to appear?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

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in the newsgroup and not by e-mail

 

[PatRyan]

--
Pat

Hi Pat,

Can you please be more specific about what you mean by "automatically"? When do
you expect them to appear?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)


This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail

Hi Cindy,

The User selects a button on the MSAccess form that calls the Word Merge
letter. When the letter is displayed the variable fields are pre-filled with
data from the database.

From what I'm told...the fill-in prompt requesting the takeover amount was
displayed when the letter opened. When the correct amount was entered, the
User selected OK, then the second fill-in prompt for the Date would be
displayed. The only way those prompts appear now is if they right click on
the field and select Update field.

Your help is greatly appreciated!!
Pat

 

[Cindy M.]

Hi Pat,

The User selects a button on the MSAccess form that calls the Word Merge
letter. When the letter is displayed the variable fields are pre-filled with
data from the database.

From what I'm told...the fill-in prompt requesting the takeover amount was
displayed when the letter opened. When the correct amount was entered, the
User selected OK, then the second fill-in prompt for the Date would be
displayed. The only way those prompts appear now is if they right click on
the field and select Update field.

OK...

Check the code behind the button in the Access form: does it use Documents.Open or
Documents.Add to bring up the Word mail merge letter?

Since, oh, about Word 95 or Word 97 Fillin fields are displayed automatically when a
document is created from a template, but not when a document is simply opened. VBA
code can force a display ("imitate" the right-click).

I can only guess that either the template was replaced with a document, or the code
has been changed...

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply in
the newsgroup and not by e-mail

 

[macropod]

Hi Mary,

FILLIN fields in a standard document only give a prompt if you do something
to cause them to activate, such as:
.. printing the document (eg with the 'update fields' option checked in
Tools|Options|Print);
.. selecting the field and pressing F9; or
.. using a macro to execute .Fields.Update.

In a mailmerge main document a FILLIN prompts each time a new data record is
merged, unless you use the '\o' switch.
If the FILLIN field is in a template, it prompts automaticallywhen a new
document is created based on that template.

Cheers