fillin and ask field repeating at pring

[Shirley G]

I've put fillin fields in the footer of a template and
used form text fields in the main document. After I save
it as a template, it repeats the prompting boxs whenever
I choose to print.

I need to create a template for medical transcriptionist
with form text fields but they must be able to enter
patient name, medical record number in the footer. Form
text field won't work and the fillin repeat. Help! How
do I stop the repeating or is there another field that
will work in the footer?

 

[Graham Mayor]

Have you put the \o switch on the ask field?
eg
{ASK Name "Name"\o}


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Graham Mayor - Word MVP
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[macropod]

Hi Shirley,

If you create a template document with FILLIN or ASK
fields to prompt the user for info when creating a new
doc, then set the print options to Update Fields, this
causes the FILLIN and ASK fields to prompt the user to
answer the same questions again, or click cancel. To avoid
this use ASK fields configured as follows-

1. In the template, create ASK fields in the format:
{QUOTE{IF{BkMrk}= "" {ASK BkMrk "Question me if you will"
\d ""} ""}{BkMrk}}
where BkMrk is a bookmark named to match the particular
question.

2. Then, at the start of each field, create an empty
bookmark corresponding to whatever you call BkMrk for that
field. You can do this using a SET field (eg {SET
BkMrk ""} inserted before the "{QUOTE" or via
Insert|Bookmark (with nothing selected).

3. Save the template. If you created the bookmark via
Insert|Bookmark, don't answer the question before saving
the template, otherwise you'll have to delete the BkMrk
bookmark and re-create it.

Now, when the template is printed, users will only be
prompted to update any ASK fields they haven't answered.

Cheers
PS: Remove NO.SPAM from the above before replying.