Filter Email sent to a distribution group between TO and CC

[badigard]

Hi,
I am using outlook 2007.
I wish to create a rule which filters emails that are sent directly to my
group (distribution group which I am a part of it), and emails that sent to
my group in CC mode.
Any ideas?

Thanks.

 

[Roady [MVP]]

Create a rule with the condition "sent to people or distribution list".

 

[VanguardLH]

Create a rule with the condition "sent to people or distribution list".

Does "distribution group" only work when using the GAL (global address
lookup) address book? As I recall, using a distro list when ending via
SMTP means Outlook will expand that list to generate a list of the
individual recipients to put into the To/Cc header. That means the
distro list itself wouldn't be shown in those headers.

The OP never mentioned if using Exchange along with its GAL.

 

[Roady [MVP]]

Considering it is sent to a distribution group, the distribution group
itself must be mail enabled and thus has a mail address of its own. Such
distribution list will not be expanded is a rule; only personal distribution
lists stored in your own Contacts folder will. Also, because it is for
receiving, whether the OP uses Exchange or not doesn't play a role.



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[VanguardLH]

Considering it is sent to a distribution group, the distribution group
itself must be mail enabled and thus has a mail address of its own. Such
distribution list will not be expanded is a rule; only personal distribution
lists stored in your own Contacts folder will. Also, because it is for
receiving, whether the OP uses Exchange or not doesn't play a role.

But if not using Exchange with its GAL, all you have are "personal"
distribution lists that you mention. If using SMTP, the distribution
list can't be used when sending RCPT-TO commands to the SMTP mail
server. So that list would have to get expanded. But that's for the
RCPT-TO commands, and the e-mail client might keep the distro list shown
in the To/Cc headers of the message it sends in the DATA command.

I'm not using Exchange, just SMTP. When I attempt to create a
distribution list (DL), the "Put this entry" option is forcibly enabled
and a contact-type folder is selected. I have 4 of them and each is
configured to be added to the Outlook Address Book container. I cannot
select the OAB container but have to select a contact-type folder (like
Contacts). So without Exchange, DLs have to go into contact-type
folders.

I haven't used DLs (I don't slam out the same e-mail to multiple
recipients). I'd have to create one and then use it in a new e-mail to
see if the received copy of that e-mail had the expanded list of
recipients in the To/Cc header or if the distro list was shown. From
what I see at http://www.slipstick.com/contacts/dl.asp and from you
mentioned, that distro list will get expanded so the received copy of my
message would show individual addresses, not the DL.

badigard didn't mention if he uses Exchange or not.

 

[Gadi B]

Hi,
If I follow your advice: "Create a rule with the condition "sent to
people or distribution list", the rule deletes all emails that were
sent to this group (both TO and CC).
I wish to delete only those which has the group in CC.
Thank you.