Find, page numbers, and Track Changes

[Elphenor]

Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) Processor: Intel I've had my new Mac for about a week, with MS Office for Mac. Before that I was using the Microsoft Works with Word 2003, which I loved.

I'm a writer, so I have long documents. Sometimes I suspect I'm overusing a word, so I want to go through the document with the Find feature, counting the number of times I use this word and what pages it's on. If I see that I use this word several times very close together, I can do some changing. With Word 2003 this was easy. Each occurrence is found, and the page numbers are displayed as usual at the bottom. With Word 2008 for Mac, however, no page numbers are displayed at the bottom of the document. I have to click out of "Find," and write down the page number. Is there a way to display the page numbers as usual while using "Find?"

I used Track Changes a lot in 2003. I used it in Word 2008 for the first time and something very strange happened. I was going through someone's document making comments, suggesting changes, deleting words. Then I closed the document. The next day when I opened it again, the document showed that I had deleted entire chapters, chapters I hadn't even read yet. This document has a table of contents at the beginning and there were bubbles next to about half of the later chapters saying "deleted" by me. I didn't do any such thing. I had to "reject all changes" to get rid of the mess. What did I do wrong?

 

[John McGhie]

Hi Elphinor:

The first one is easy: Go to Word>Preferences>View and turn on
Window/"Status Bar".

The second one is also easy, although correcting it is not

When you generate a table of contents or a cross-reference, the text to
which you are referring is surrounded by a bookmark.

If you then delete some of the content of the bookmark, or move text into
the bookmark, Word is supposed to join the ends of the bookmark so your
change is correctly applied.

If you edit with your paragraph marks turned off so you don't see what you
are doing, it is easy to mangle a bookmark. If you then attempt to delete
that bookmark, you get the result you now observe.

Not nice, and not easy to fix.

You have found the only way of recovering: undo all the changes and start
again.

Sorry! Edit with great care and precision so the problem happens "less
often".

Wish I had a better solution.

Cheers

Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) Processor: Intel
I've had my new Mac for about a week, with MS Office for Mac. Before that I
was using the Microsoft Works with Word 2003, which I loved.

I'm a writer, so I have long documents. Sometimes I suspect I'm overusing a
word, so I want to go through the document with the Find feature, counting the
number of times I use this word and what pages it's on. If I see that I use
this word several times very close together, I can do some changing. With Word
2003 this was easy. Each occurrence is found, and the page numbers are
displayed as usual at the bottom. With Word 2008 for Mac, however, no page
numbers are displayed at the bottom of the document. I have to click out of
"Find," and write down the page number. Is there a way to display the page
numbers as usual while using "Find?"

I used Track Changes a lot in 2003. I used it in Word 2008 for the first time
and something very strange happened. I was going through someone's document
making comments, suggesting changes, deleting words. Then I closed the
document. The next day when I opened it again, the document showed that I had
deleted entire chapters, chapters I hadn't even read yet. This document has a
table of contents at the beginning and there were bubbles next to about half
of the later chapters saying "deleted" by me. I didn't do any such thing. I
had to "reject all changes" to get rid of the mess. What did I do wrong?

This email is my business email -- Please do not email me about forum
matters unless you intend to pay!

--

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410
+61 4 1209 1410, mailto:[email protected]

 

[Elphenor]

Thank you John! Weird. Word 2003 never did this when I used Track Changes. It was easy peasy.

I went into preferences and made sure that "Status Bar" is checked. It is. I have the status bar at the bottom all the time EXCEPT when I pull out the "Find" box. Then all of a sudden it disappears. Is there, do you know, any way to get the status bar to remain on when using "Find?" Thanks again.

 

[CyberTaz]

Once you do the first Find, close the dialog then continue by using the
Browse By feature ‹ the double arrows at the bottom of the vertical scroll
bar. Click the round button between the sets of up/down arrows to set the
feature to Browse By something else or reset it to Page.

Alternatively, when you click the Find button then click in the document the
Find dialog doesn't actually close, it simply gets hidden behind the
document window. Either use its Title Bar to drag it off to the side so you
can click back & forth between it & the document. You can also use Command+`
to toggle the Find dialog back to the foreground.

HTH |:>)
Bob Jones
[MVP] Office:Mac