Finding an available conference room

[Sven79]

I work in a large organisation, spread across lots of buildings each of which
have multiple conference rooms.
Is there an easy way to schedule a time and date for a meeting and then have
outlook automatically find the best available meeting room from a group of
resources and book it?

 

[Judy Gleeson, MVP Outlook]

yes - make the meeting, go to the Scheduling Tab and add as many rooms as
you like as Resources. Then Options | Autopick all people one resource and
it will find a time for all people and any room.

Judy Gleeson, MVP Outlook
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

 

[Sven79]

Thanks for your assistance.
Further to the previous question,
I set up a distribution list with all the meeting rooms in it
however the autopick selects the resource based on its alphabetic order
is there any way to sort the conference rooms in the list manually i.e.:

if meeting room 5 is available, choose it
else
if meeting room 3 is available, choose it
else
if meeting room 7 is available, choose it

 

[Judy Gleeson, MVP Outlook]

The way I suggested will try in the order you used to enter them. So if the
first room is available, that's the one it picks.



Judy Gleeson, MVP Outlook
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

 

[Jason James]

Sorry Judy, but I have having this same problem. But I cannot find the
Autopick option that you are referring to. I assume that it is under options
on the Scheduling Assistant tab? If so, I don't have it.

Thx

 

[Worksmart]

On the Scheduling tab, look near the bottom of the dialog box, left side.