Fixed Daily Rates

[Jon Baldan]

Hi

We are curerntly using the EPM solution with MS Project 2003 and Project
Server 2003. We have our project plans in this. Some of our contractor
resources are on a fixed daily rate, regardless of how long they work. Our
defualt working hours is 8hrs. For budgetting purposes, we ensure our
reosurces are levelled but when recording actuals, if a contractor puts in
10hrs, then the result is that an actual cost of Contractor Rate x 10/8 is
given for the value of this work. We don't want our contractors to have to
record an overtime figure for the extra 2 hours and our company policy is to
record actual hours (i.e. recording 8 hrs when you work 10 is not an option).
Any help which people can supply would be appreciated.
Jon

 

[Dale Howard [MVP]]

Jon --

I believe you are "painting yourself into a corner" with all of your
requirements. Here's the approach I would use to address your problem:

1. In the Enterprise Resource Pool, enter the Standard Rate for each
contractor resource and set the Overtime Rate to $0.00/hr.
2. When a contractor works more than 8 hours in a day, he/she should enter
8 hours in the Actual Work field and the additional hours in the Actual
Overtime Work field
3. When a contractor works more than 8 hours in a day, he/she should NEVER
enter all the hours in the Actual Work field (make this a training and
performance issue with them and hold them accountable for their performance)

Using the above procedure, the contractor will never bill more than 8 hours
of work in a day and will also record all hours worked, in compliance with
your time reporting methodologies. Hope this helps.