Flattening layers in a PDF created from Word 2007

[Katriel]

I have converted a PowerPoint 2007 file to PDF, but it cannot be printed
correctly on a commercial printer (digital printing). The printer reports
that the PDF has "layers" which prevent him from changing some of the color
pages to grayscale.

How do I flatten the PDF once created? Or, is it possible to create the PDF
without layers? Thanks,
Katriel
great sites for health care providers - www.gomdweb.com

 

[macropod]

Hi Katriel,

Go to PowerPoint Options|Advanced > 'When prting this document', click 'use the following print settings' and choose 'Grayscale'
from the color/grayscale dropdown. Then your printer won't have to worry about grayscale conversion or flattening the image (which
you'd need a PDF editor for).

 

[Steve Rindsberg]

I have converted a PowerPoint 2007 file to PDF, but it cannot be printed
correctly on a commercial printer (digital printing). The printer reports
that the PDF has "layers" which prevent him from changing some of the color
pages to grayscale.

How do I flatten the PDF once created? Or, is it possible to create the PDF
without layers? Thanks,
Katriel
great sites for health care providers - www.gomdweb.com

You don't mention HOW you created the PDF in the first place. That might help.

If you're using the Office Publish as PDF/XPS add-in, try the following:

In the Publish dialog box, choose Optimize for: Standard (publishing online
and printing)

Click Options

Put a check next to "ISO 19005-1 compliant..."

Remove the check next to "Document structure tags ..."

Make PDF again and see if that improves things.

 

[Katriel]

Hi Steve and Macropod,
Thanks for the advise. I created the file in Word 2007 using Save As PDF and
chose the high resolution option. However, in Word I don't see the options
that Steve mentioned for Power Point. Under Word Options > Advanced > "When
printing this document" I pnmly see "Print Postscript over text" and "Print
only the data from a form". I don't see any options for grayscale. Thanks
again (and in advance) for your help.
Katriel

 

[Katriel]

You don't mention HOW you created the PDF in the first place. That might help.

If you're using the Office Publish as PDF/XPS add-in, try the following:

In the Publish dialog box, choose Optimize for: Standard (publishing online
and printing)

Click Options

Put a check next to "ISO 19005-1 compliant..."

Remove the check next to "Document structure tags ..."

Make PDF again and see if that improves things.

 

[Steve Rindsberg]

Hi Steve and Macropod,
Thanks for the advise. I created the file in Word 2007 using Save As PDF and
chose the high resolution option. However, in Word I don't see the options
that Steve mentioned for Power Point.

It doesn't sound like you're using the Office 2007 Save As PDF add-in. It doesn't
have a high resolution option. What software are you using to make PDFs?

Under Word Options > Advanced > "When
printing this document" I pnmly see "Print Postscript over text" and "Print
only the data from a form". I don't see any options for grayscale.

No. That's a PowerPoint option. You asked about PowerPoint, not Word.

 

[Katriel]

I am using the Word 2007 Save As PDF feature. I choose the optimize for
standard (publishing online and printing) rather than the minimize option.

Thanks,
Katriel

 

[Steve Rindsberg]

I am using the Word 2007 Save As PDF feature. I choose the optimize for
standard (publishing online and printing) rather than the minimize option.

OK. So when you choose Save As PDF, there'll be an Options button, lower right portion
of the dialog box. Click that to get to the options I mentioned earlier.

 

[Katriel]

Hi Steve,

Great news. I just heard from the printer -- removing the check next to
"Document structure tags ..." seemed to do the trick and they were able to
successfully convert the color pages to B/W. Much thanks,
Katriel

 

[macropod]

Hi Katriel,

It would have helped had you been clear from the outset about what sort of file you were having trouble with. In your original post,
the subject mentioned Word, but in the body you said you had "converted a PowerPoint 2007 file to PDF".

 

[Steve Rindsberg]

Hi Steve,

Glad to hear it, and thanks for coming back to report the results.
Too often we never learn whether our suggestions had any effect.