Font and zoom issues across Word for Mac and Word for PC

[rushangshah]

I'm having a nightmare of a time with the zoom settings. The Mac
renders everything so small that I need to zoom my Word documents at
150% to read what I'm typing. When I send these documents to people
using a PC, the document opens up at 150% zoom, which is too big for
them. They get annoyed because they need to zoom down to 100% to see
everything. I know all about this annoyance because I used to be a PC
user who was on the receiving end of this nonsense.

Question:
Is there a way to automatically save a Word for Mac document at 100%
when you've been working on it at 150%?

Are there any tricks/tips to handling this? Does anyone else face
this same problem (I can't be alone?!)?


Thanks!

 

[CyberTaz]

The only "trick" is to change the Zoom to 100% before you save your final
changes & close the document. The Zoom level at which a Word doc is last
saved is what the program [Mac or PC] goes by when reopening the doc.

I'm not sure why the Windows users find this annoying - everyone I know
[including myself] *expects* this to be the behavior & finds it even more
annoying when PC Word opens the file at a *different* Zoom than what it was
last saved... Which happens rather frequently you might suggest that
they assign a keystroke to the ViewZoom100 command.

Alternatively, you can record a simple macro named AutoOpen stored in the
document to set the Zoom to 100%. With that exact name it will automatically
execute each time the doc is opened. You'd need to do this in Word 2004 or
earlier on the Mac since 2008 doesn't support VBA or the PC Word users can
do it. However, you'd need to do that in each doc or create a template
containing the macro & base new docs on that template which seems like a lot
of trouble to go to for the sake of simply changing the Zoom.

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[rushangshah]

Thanks!

I have Word 2008 for Mac, unfortunately. Any way I can record a macro
or create an Apple Script that does this on Word 2008 for Mac?

The only "trick" is to change the Zoom to 100% before you save your final
changes & close the document. The Zoom level at which a Word doc is last
saved is what the program [Mac or PC] goes by when reopening the doc.

I'm not sure why the Windows users find this annoying - everyone I know
[including myself] *expects* this to be the behavior & finds it even more
annoying when PC Word opens the file at a *different* Zoom than what it was
last saved... Which happens rather frequently you might suggest that
they assign a keystroke to the ViewZoom100 command.

Alternatively, you can record a simple macro named AutoOpen stored in the
document to set the Zoom to 100%. With that exact name it will automatically
execute each time the doc is opened. You'd need to do this in Word 2004 or
earlier on the Mac since 2008 doesn't support VBA or the PC Word users can
do it. However, you'd need to do that in each doc or create a template
containing the macro & base new docs on that template which seems like a lot
of trouble to go to for the sake of simply changing the Zoom.

HTH |:>)
Bob Jones
[MVP] Office:Mac

I'm having a nightmare of a time with the zoom settings.  The Mac
renders everything so small that I need to zoom my Word documents at
150% to read what I'm typing.  When I send these documents to people
using a PC, the document opens up at 150% zoom, which is too big for
them.  They get annoyed because they need to zoom down to 100% to see
everything.  I know all about this annoyance because I used to be a PC
user who was on the receiving end of this nonsense.

Question:
Is there a way to automatically save a Word for Mac document at 100%
when you've been working on it at 150%?

Are there any tricks/tips to handling this?  Does anyone else face
this same problem (I can't be alone?!)?

Thanks!

 

[John McGhie]

You could write an AppleScript to set the view size on a document. But
since you cannot trigger an AppleScript from a Word document (e.g. You can't
trigger it with the OnOpen event...) you cannot achieve exactly what the
macro will do.

In Word 2004 (or in Word 2010 when it arrives...) you can/will be able to
create a Macro that will open every document at 125 per cent (or whatever
you like to use).

In AppleScript, you have to open the document, then drop down the script
menu and fire the script. Word can have multiple documents open, so you
have to do a little coding to ensure that your script is about to act in the
correct application and in the correct document.

Which was all too hard, for me I used Customise to place the Zoom
drop-down on the Standard toolbar. It's then one click to set the window
zoom to 125 per cent whenever I open a document that's not set that way.

If I have saved a change to the document since I opened it, the next time I
open it, it will be at 125 per cent. So most of the documents I open
already are at the right size.

I just didn't have the energy to learn a new coding language to fix the
small percentage that are not

Hope this helps

Thanks!

I have Word 2008 for Mac, unfortunately. Any way I can record a macro
or create an Apple Script that does this on Word 2008 for Mac?

The only "trick" is to change the Zoom to 100% before you save your final
changes & close the document. The Zoom level at which a Word doc is last
saved is what the program [Mac or PC] goes by when reopening the doc.

I'm not sure why the Windows users find this annoying - everyone I know
[including myself] *expects* this to be the behavior & finds it even more
annoying when PC Word opens the file at a *different* Zoom than what it was
last saved... Which happens rather frequently you might suggest that
they assign a keystroke to the ViewZoom100 command.

Alternatively, you can record a simple macro named AutoOpen stored in the
document to set the Zoom to 100%. With that exact name it will automatically
execute each time the doc is opened. You'd need to do this in Word 2004 or
earlier on the Mac since 2008 doesn't support VBA or the PC Word users can
do it. However, you'd need to do that in each doc or create a template
containing the macro & base new docs on that template which seems like a lot
of trouble to go to for the sake of simply changing the Zoom.

HTH |:>)
Bob Jones
[MVP] Office:Mac

I'm having a nightmare of a time with the zoom settings.  The Mac
renders everything so small that I need to zoom my Word documents at
150% to read what I'm typing.  When I send these documents to people
using a PC, the document opens up at 150% zoom, which is too big for
them.  They get annoyed because they need to zoom down to 100% to see
everything.  I know all about this annoyance because I used to be a PC
user who was on the receiving end of this nonsense.

Question:
Is there a way to automatically save a Word for Mac document at 100%
when you've been working on it at 150%?

Are there any tricks/tips to handling this?  Does anyone else face
this same problem (I can't be alone?!)?

Thanks!

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]

 

[CyberTaz]

John pretty much summed it up - " Which was all too hard, for me "

A macro won't work in 2008 & AppleScript won't run on a PC.

I have nothing against code & script for automating *processes* that are
repetitive and/or need to be executed accurately every time, but to me
spending the necessary time & effort to generate code for something that
already can be handled by a single keystroke using the customizing features
provided in the program is more trouble than it's worth.

Regards |:>)
Bob Jones
[MVP] Office:Mac

Thanks!

I have Word 2008 for Mac, unfortunately. Any way I can record a macro
or create an Apple Script that does this on Word 2008 for Mac?

The only "trick" is to change the Zoom to 100% before you save your final
changes & close the document. The Zoom level at which a Word doc is last
saved is what the program [Mac or PC] goes by when reopening the doc.

I'm not sure why the Windows users find this annoying - everyone I know
[including myself] *expects* this to be the behavior & finds it even more
annoying when PC Word opens the file at a *different* Zoom than what it was
last saved... Which happens rather frequently you might suggest that
they assign a keystroke to the ViewZoom100 command.

Alternatively, you can record a simple macro named AutoOpen stored in the
document to set the Zoom to 100%. With that exact name it will automatically
execute each time the doc is opened. You'd need to do this in Word 2004 or
earlier on the Mac since 2008 doesn't support VBA or the PC Word users can
do it. However, you'd need to do that in each doc or create a template
containing the macro & base new docs on that template which seems like a lot
of trouble to go to for the sake of simply changing the Zoom.

HTH |:>)
Bob Jones
[MVP] Office:Mac

I'm having a nightmare of a time with the zoom settings.  The Mac
renders everything so small that I need to zoom my Word documents at
150% to read what I'm typing.  When I send these documents to people
using a PC, the document opens up at 150% zoom, which is too big for
them.  They get annoyed because they need to zoom down to 100% to see
everything.  I know all about this annoyance because I used to be a PC
user who was on the receiving end of this nonsense.

Question:
Is there a way to automatically save a Word for Mac document at 100%
when you've been working on it at 150%?

Are there any tricks/tips to handling this?  Does anyone else face
this same problem (I can't be alone?!)?

Thanks!

 

[rushangshah]

Thanks for the help guys! I like the "Customize" solution, and I'll
probably go with that. I'll just have to downsize to 100% before
saving.

Cheers!