Footers

[John McC]

Hi,
I hope I am asking this question in the correct group.

I have a Word Document with a footer displaying the following -
The notes on pages 8 to 14 form part of these financial statements.

When I print the document the fotter is changed to the following -
The notes on 6 form part of these financial statements.

The above footer is at the bottom of page 6. I have tried right clicking on
the footer and selecting update field before printing but the issue still
remains. What else can I do so the correct page numbers are shown when
printing the document?

Any advice / pointers appreciated

John

 

[John McC]

Sorry I forgot to mention that this issue happens in Word 2000, XP and 2003

 

[Charles Kenyon]

With header/footer view, looking at the footer in question, press Alt-F9 to
show the field codes. Please give us those field codes and we may be able to
help you. Otherwise, you could delete the fields and type in "pages 8 to
14." Doing this, though, you lose the dynamic aspect of the footer.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide


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This message is posted to a newsgroup. Please post replies
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[John McC]

Hi Charles,
Thanks for your reply. I would like to try and work out whats going on with
the field caods as this has been working fine up until now. The field codes
are as follows -

The Notes on page{IF {PAGEREF Fpage010} <> {PAGEREF Fpage011} "s {PAGEREF
Fpage010} to {PAGEREF Fpage011}" "{PAGEREF Fpage010}"} form part of these
financial statements.


Thanks
John

 

[Graham Mayor]

As you are no doubt aware, a pageref field produces the page number on which
a particular bookmark appears - in this instance you have two relevant
bookmarks Fpage010 and Fpage 011. These should be bookmarks within the text
area of the page (not in the footer). Unfortunately bookmarks are all to
easy to delete. My guess is that the second of these bookmarks no longer
exists in the document (or is on the same page as the other) and the first
is now actually on page 6.

When you print the document, the fields in the footer are updated to show
the current position.

Knowing nothing about your document beyond what you have told us, we cannot
tell whether there are section breaks affecting the issue, but working with
a plain multi-page document with the two bookmarks placed on the appropriate
pages, the field structure works as intended.

You need to locate your bookmarks and ensure they are where they are
supposed to be.
--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[John McC]

Hi Graham,
Thanks for your reply.

I have checked the location of the bookmarks and they are in the correct
place.

When this documant was created section breaks were inserted at the end of
each section. If I remove these section breaks it then effects other parts
of the document.

Is there anything else that could effect the page numbers in this way??

Thanks
John

 

[Charles Kenyon]

What is the page number where each of the bookmarks is located?
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide


--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

 

[John McC]

The footer is on page five and the first bookmark is on page 7 and the last
on page 9

John

 

[Charles Kenyon]

Just to be sure, the FPage10 is on page 7 and FPage11 is on page 9?

This works for me.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide


--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

 

[John McC]

Yeah the bookmarks are on those pages. Sometimes it works sometimes it
doesn't when printing. Very strange. Looks like I may need to find another
solution

John