Footnote reference styles

[bhebert]

I'm using Word 2004 on Mac OSX 10.4.2.

When I create a footnote, the footnote reference style is applied to
the note number in the body of my text AND to the note reference
number in the footnote itself. This means that if I have superscripted
note numbers in the text (which is the standard way of doing it), then
I also have superscripted note numbers in the footnotes (which is not
standard and looks terrible imo). Is there any way I can configure Word
to have different styles applied to the note numbers in the text and in
the footnotes?

The only workaround I can think of is to select all of the notes once
the document is complete and turn off superscripting manually. I'd much
rather that the styles handle it.

Brian Hebert

 

[Daiya Mitchell]

It doesn't look terrible, imo. I much prefer it.

The styles cannot handle it in a simple manner, because the same style is
used for the numbers in text and note. That is Word's default, and you
cannot change it.

However, you may want to see here, which has some macro suggestions for
altering notes as you create them.

I want the numbers in my footnotes not to be superscripted, and I want the
numbers to be followed by a dot and a tab
http://word.mvps.org/FAQs/MacrosVBA/UnSuperscptFnotes.htm
(hit refresh a few times in Safari, or use a different browser)

Another alternative, for after the fact, is to put the cursor in the
footnotes, set Find to find everything in Footnote Reference style, and
Replace to apply your desired formatting or a custom character style (leave
the actual boxes empty), and click Replace All. I would do this on a COPY,
just in case. (I'm not entirely sure notes keep the links if you remove the
Footnote Reference character style, though you can certainly apply direct
formatting on top of it without breaking the note function).

You can record such a Find and Replace and turn it into a one-click macro.

 

[Clive Huggan]

Don't apply manual formatting to footnote ref numbers or footnote text,
Brian -- there be dragons. I have seen some awful screw-ups in people's
documents that started that way. Word's footnotes are neurotic.

FWIW, I have the following style definitions (can't remember what the
defaults are, but they are different from this, at least in relation to
footnote text):

Footnote Reference: Default Paragraph Font + Font: 7 pt, Raised by 3 pt.

Footnote Text: [my personal body text style, but for most casual users this
will be Normal] + Font 1 pt, Raised by 3 pt, Indent: Left: 0 cm, Hanging:
0.53 cm, Line spacing: at least 12 pt, Space Before: 6 pt.

The important point in this modification of the default style is that
Footnote Text is raised by 3 points. This aligns the footnote text with the
number to the left.

The other main point in these specs is that it puts the number out to the
left as a hanging indent, which is much neater. By habit when entering a new
footnote I backspace once to get rid of the gratuitous space, then hit the
Tab key to initiate the hanging indent.

And why do we have to go to this effort to produce decent-looking footnotes?
I know not.

Cheers,

Clive Huggan
Canberra, Australia
(My time zone is at least 7 hours different from the US and Europe, so my
follow-on responses to those regions can be delayed)
============================================================

* A SUGGESTION ‹ WAIT FOR CONSIDERED ADVICE: If you post a question, keep
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is proposed; sometimes you'll be asked for further information so that a
better answer can be provided. Good tips about getting the best out of
posting are at http://word.mvps.org/FindHelp/Posting.htm (if you use Safari
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circular arrow icon -- "Reload the current page" -- a few times).

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============================================================

 

[Clive Huggan]

Oops, "1 pt" should have been "10 pt" in:

Footnote Text: [my personal body text style, but for most casual users this
will be Normal] + Font 1 pt ...

That's what comes from typing in the blisteringly high 30s...

Clive Huggan
============

Don't apply manual formatting to footnote ref numbers or footnote text,
Brian -- there be dragons. I have seen some awful screw-ups in people's
documents that started that way. Word's footnotes are neurotic.

FWIW, I have the following style definitions (can't remember what the
defaults are, but they are different from this, at least in relation to
footnote text):

Footnote Reference: Default Paragraph Font + Font: 7 pt, Raised by 3 pt.

Footnote Text: [my personal body text style, but for most casual users this
will be Normal] + Font 1 pt, Raised by 3 pt, Indent: Left: 0 cm, Hanging:
0.53 cm, Line spacing: at least 12 pt, Space Before: 6 pt.

The important point in this modification of the default style is that
Footnote Text is raised by 3 points. This aligns the footnote text with the
number to the left.

The other main point in these specs is that it puts the number out to the
left as a hanging indent, which is much neater. By habit when entering a new
footnote I backspace once to get rid of the gratuitous space, then hit the
Tab key to initiate the hanging indent.

And why do we have to go to this effort to produce decent-looking footnotes?
I know not.

Cheers,

Clive Huggan
Canberra, Australia
(My time zone is at least 7 hours different from the US and Europe, so my
follow-on responses to those regions can be delayed)
============================================================

* A SUGGESTION ‹ WAIT FOR CONSIDERED ADVICE: If you post a question, keep
re-visiting the newsgroup for several days after the first response comes
in. Sometimes it takes a few responses before the best or complete solution
is proposed; sometimes you'll be asked for further information so that a
better answer can be provided. Good tips about getting the best out of
posting are at http://word.mvps.org/FindHelp/Posting.htm (if you use Safari
and it gives you a blank page the first time, you may need to hit the
circular arrow icon -- "Reload the current page" -- a few times).

* AND ONE MORE ‹ AVOID SPAM: To avoid spam directed at contributors of
newsgroups, you can set up a "send-only" dummy e-mail account. Full
instructions are at http://www.entourage.mvps.org/tips/tip019.html

============================================================

It doesn't look terrible, imo. I much prefer it.

The styles cannot handle it in a simple manner, because the same style is
used for the numbers in text and note. That is Word's default, and you
cannot change it.

However, you may want to see here, which has some macro suggestions for
altering notes as you create them.

I want the numbers in my footnotes not to be superscripted, and I want the
numbers to be followed by a dot and a tab
http://word.mvps.org/FAQs/MacrosVBA/UnSuperscptFnotes.htm
(hit refresh a few times in Safari, or use a different browser)

Another alternative, for after the fact, is to put the cursor in the
footnotes, set Find to find everything in Footnote Reference style, and
Replace to apply your desired formatting or a custom character style (leave
the actual boxes empty), and click Replace All. I would do this on a COPY,
just in case. (I'm not entirely sure notes keep the links if you remove the
Footnote Reference character style, though you can certainly apply direct
formatting on top of it without breaking the note function).

You can record such a Find and Replace and turn it into a one-click macro.

 

[Paul Berkowitz]

Oops, "1 pt" should have been "10 pt" in:

Footnote Text: [my personal body text style, but for most casual users this
will be Normal] + Font 1 pt ...

That's what comes from typing in the blisteringly high 30s...

I did wonder about that one (reading diligently, you see...)

 

[RHead16]

Don't apply manual formatting to footnote ref >>numbers or footnote text,
There be, indeed. And especially, super-extra-critically, don't try to
format footnotes (or do much of anything in them) when in "Track
Changes" and display changes mode. You will get absolute gibberish!

But the solution of simply making the "Footnote Text" style raised to
match the footnote reference...now that's elegant! (Especially since I
find the default character size for footnote reference too small
anyway, and usually increase it to 9 or 10 pt, but still superscripted.
That way you could have 10 pt notes the same size as the reference
number and raised so that all were in line, I'd think.)

<<-- non-expert, so take anything I say with large blocks of salt.

 

[Clive Huggan]

There be, indeed. And especially, super-extra-critically, don't try to
format footnotes (or do much of anything in them) when in "Track
Changes" and display changes mode. You will get absolute gibberish!

But the solution of simply making the "Footnote Text" style raised to
match the footnote reference...now that's elegant! (Especially since I
find the default character size for footnote reference too small
anyway, and usually increase it to 9 or 10 pt, but still superscripted.
That way you could have 10 pt notes the same size as the reference
number and raised so that all were in line, I'd think.)

<<-- non-expert, so take anything I say with large blocks of salt.

Hello R,

You're so right about the Track Changes aspect.

On my PowerBook and 17" LCD display I find the best size for viewing the
document is 125%, which includes being able to *just* read the footnote ref
numbers when they are 7 point. I find that size more elegant when printed.
But I hear what you say. In fact, one could quickly change the style
definition back down just before printing...

Cheers,

Clive Huggan
Canberra, Australia
(My time zone is at least 7 hours different from the US and Europe, so my
follow-on responses to those regions can be delayed)
============================================================

* A SUGGESTION ‹ WAIT FOR CONSIDERED ADVICE: If you post a question, keep
re-visiting the newsgroup for several days after the first response comes
in. Sometimes it takes a few responses before the best or complete solution
is proposed; sometimes you'll be asked for further information so that a
better answer can be provided. Good tips about getting the best out of
posting are at http://word.mvps.org/FindHelp/Posting.htm (if you use Safari
and it gives you a blank page the first time, you may need to hit the
circular arrow icon -- "Reload the current page" -- a few times).

* AND ONE MORE ‹ AVOID SPAM: To avoid spam directed at contributors of
newsgroups, you can set up a "send-only" dummy e-mail account. Full
instructions are at http://www.entourage.mvps.org/tips/tip019.html

============================================================

I have to watch my salt intake!

 

[Clive Huggan]

Oops, "1 pt" should have been "10 pt" in:

Footnote Text: [my personal body text style, but for most casual users this
will be Normal] + Font 1 pt ...

That's what comes from typing in the blisteringly high 30s...

I did wonder about that one (reading diligently, you see...)

And what do you infer from my having read my own post? (Strange what the
deep subconscious can do: "C'mon, Huggan, look at what you belted down,
stupid".)

CH

 

[bhebert]

Raising the footnote text hadn't occurred to me. A brilliant,
nonintuitive solution. As someone else said, too bad we have to take
such indirect steps to do something that should be simple.

"Well, we can't rehang the picture, we better jack up one side of the
house."

 

[Beth Rosengard]

I always read my own posts. You think I can remember from one hour to the
next what I wrote ? Besides, sometimes I actually impress myself after
the fact ;-). (We don't mention the times I feel really dumb!)

Beth

 

[Jan Byrd]

Insert a footnote into a document. On the menu bar click Format, Reveal
Formatting and the Reveal Formatting box will appear to the right of your
document. Highlight the Footnote Reference Number in the document text.
“Character Style: Footnote Reference Number†will appear in the Reveal
Formatting box to the right of your document. Double click on “Character
Style†and the Style dialog box will open with Footnote Reference already
selected. Next click on Modify, Format, Font and in the Font dialog box
select the Font, Font Style, Size you want and under Effects click
Superscript. Then click Okay to close the Font dialog box; in the lower left
corner of the Modify Style dialog box check the box that is next to “Add to
template.†Then click Okay to close the Modify Style dialog box; click Apply
in the Style dialog box and Close. This will permanently change the Footnote
Reference Number in this and every new document you create.