Force pasted text to conform to existing formatting of document?

[Zack]

Hi all -

Is there any way to force text pasted into an existing Word 2004
document to conform to the existing formatting of that document? I'm
not thinking of anything fancy, just trying to get font and size of
text to remain consistent if, say, I copy a phone number and address
from a web site and paste into a Word doc.

I've played with the 'Include formatted text in clipboard' preference
setting, but it seems to make no difference in this situation.

Thanks,
Zack

 

[mmmmark]

Hi all -

Is there any way to force text pasted into an existing Word 2004
document to conform to the existing formatting of that document? I'm
not thinking of anything fancy, just trying to get font and size of
text to remain consistent if, say, I copy a phone number and address
from a web site and paste into a Word doc.

I've played with the 'Include formatted text in clipboard' preference
setting, but it seems to make no difference in this situation.

Thanks,
Zack

Hi Zack,

Try selecting "Paste Special" and selecting "unformatted text" from the
presented choices. This way, your pasted text will 'adopt' the formatting
of the text already on your page.

-Mark

 

[Michel Bintener]

Hi Zack,

Try selecting "Paste Special" and selecting "unformatted text" from the
presented choices. This way, your pasted text will 'adopt' the formatting
of the text already on your page.

-Mark

When you paste formatted text into a document, you'll see a small clipboard
tag appear at the end of the text. If you click on that, you'll be given
several options, and one of them is "Match Destination Formatting", which
seems to be exactly what you're looking for.

 

[Clive Huggan]

When you paste formatted text into a document, you'll see a small clipboard
tag appear at the end of the text. If you click on that, you'll be given
several options, and one of them is "Match Destination Formatting", which
seems to be exactly what you're looking for.

And if you do it as often as I do, Zack, you will probably want to stop
mousing around and allocate a keyboard shortcut so that all you need to do
after copying something is use a shortcut instead of Command-v. This is by
far my most-used keyboard shortcut.

I give full details, including a simple macro and how to install it, on
pages 110 and 169 of some notes on the way I use Word for the Mac, titled
"Bend Word to Your Will", which are available as a free download from the
Word MVPs' website (http://word.mvps.org/MacWordNew/Bend/BendWord.htm).

[Note: "Bend Word to your will" is designed to be used electronically and
most subjects are self-contained dictionary-style entries. If you decide to
read more widely than the section I've referred to, be sure to read the
front end so you can use the document to best advantage and select the right
settings for reading it.]

Cheers,

Clive Huggan
Canberra, Australia
(My time zone is 5-11 hours different from the US and Europe, so my
follow-on responses to those regions can be delayed)
============================================================