Force users to check out documents

[Kathleen]

Hi Everyone - Good Day, huh?
We are using MSP2003, WSS2 and wondering if we can force the users to check
out documents rather than open the documents from the link. We want to force
the user to check out the document prior to opening it and if they click the
link to only get the Web view (which precludes edits) The problem arises
from users not checking out the document and other users editing it at the
same time. Our process is to checkout the file, then edit in (from the
dropdown) however not everyone follows this and so I need your help.
Thank you
Kathleen

 

[Ben Howard]

Hi Kathleen,
I don't think you can, however, you'd be better posting this to a WSS
newsgroup.

 

[Kathleen]

THank you, Ben - Appreciate your response. I should have posted in my
original note that I posted in both places... questions like these are
somtimes unclear to me as to which site to post to. Again thank you
Kathleen

 

[Ben Howard]

If you get a useful reply back from the WSS site can you post the link here
please?

 

[Gary L. Chefetz [MVP]]

Kathleen:

You need to enable version control on a library, which causes the behavior
you seek. One cannot open the document read/write without explicitly
checking it out. Similarly, they can't upload a new version without checking
out the document.

--

Gary L. Chefetz, MVP
MSProjectExperts
For Project Server Consulting: http://www.msprojectexperts.com
For Project Server FAQS: http://www.projectserverexperts.com

 

[Kathleen]

Hi Gary - I am running 2003 and when I went to version control I did not get
an option - we have version control enabled perhaps I did something
incorrectly? can you walk me through what you are suggesting? I was unable
to do this. Also is this suggestion unique to the library for the project?
that would be nice.
Thank you

kathleen

 

[Kathleen]

Hi Ben - I would be happy to post any solutions and thank you for reminding
me.. sometimes I'm so happy to get a solution I forget to post it for others.
Kathleen

 

[Kathleen]

Here's what I received from Rod Gill:

"This is pure SharePoint, so I think it's a training issue to get users to
select Edit from the dropdown."

Rod Gill
Project MVP

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