Form Field/Codes

[bmatson]

I am working on creating a form for my work that is widely used by others in
the company. For different lines on the form, I go to "Insert", then to
"Fields". From there I click "fill-in". That brings up a box in the finished
form that instructs the user to fill in that particular information. I am
doing that for 10 or so lines on the form. So far, here are the problems I am
facing with that:

First, for example one of the lines has to have a six digit number in the
field. I want to prevent the user from mistyping and , say, putting only 5
digits in. If they put in anything other than 6 digits, can it flag them or
prevent them from continuing until they have the correct information? I also
have other fields such as dates and city, state that I want to have formatted
for the information the users put in.

Second, I want to prevent people from leaving the fields blank. As soon as
the file opens, the windows pop up for them to put the information in. What
happens if they skip a field? A problem I noticed is once the field is
skipped, there is no way to put the information in for that line, since the
window does not pop up again.

 

[Suzanne S. Barnhill]

Don't use FILLIN fields for this sort of application. Use form fields
instead; see http://word.mvps.org/FAQs/Customization/FillinTheBlanks.htm and
especially the forms tutorials by Dian Chapman that this article links to.

As for validation, see
http://word.mvps.org/FAQs/TblsFldsFms/ValidateFFields.htm

 

[Graham Mayor]

Or maybe a userform to gather the date and enter it into the document
For the basics, see Word MVP FAQ - Userforms
http://word.mvps.org/FAQs/Userforms.htm

for a more in depth explanation, see
http://gregmaxey.mvps.org/Create_and_employ_a_UserForm.htm

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Graham Mayor - Word MVP


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[bmatson]

Those are great ideas. Thanks! I will definitely go that direction. Would I
be able to use either of those suggestions to prevent the fields from being
blank?

 

[Graham Mayor]

You can certainly ensure that both form fields and user form fields are
validated.
http://www.gmayor.com/formfieldmacros.htm for the former - see the code
examples that accompany
http://gregmaxey.mvps.org/Create_and_employ_a_UserForm.htm for the latter.

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Graham Mayor - Word MVP


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