I did not create any custom fields for this message form. I simply opened a
new mail message, added recipients to the To: and Cc: boxes, and put text in
the body of the message. Then I published the message as a form to the
launcher folder that I created with the help of your code. (The Send Form
Definition with Item box is checked.)
However, I am now able to get the form to open -- when I examined the form's
properties in Manage Forms, I discovered that it's form name is
IPM.Note.Email Template. So when I was using IPM.Message, I was only getting
a new blank message. Now I can get the forms to open correctly.
My plan now is to publish all these new forms (of the IPM.Note kind) into
the public folder that I created. Then, to enable other users to access
them, I will create an email with Outlook links to those forms. Then, when I
send the email to other users in the office, the links will lead them to the
public folder and automatically open the appropriate forms. The users can
then save the email in a folder of their choice for future use of the
templates.
Can you think of any caveats for this system?
Many thanks..
:
Does this message form have custom fields defined in it? On the (Properties) page in design mode, what's the state of the Send Form Definition with Item check box?
When I create an item to launch my custom form, I can only get that item to
launch a new blank message -- not the form that I created.
I am unsure what Form Name, Form Message Class, and Folder Path to use.
Here's what I have tried:
Form Name: Email Test 5-25 [this is the name of the form that I published]
Form Message Class: IPM.Message.Email Test 5-25
Folder Path: Public Folders/All Public Folders/ [Company Name] / Email
Templates [this folder is where I published the custom form named Email Test
5-25]
When using the above path, I successfully create an item called "Email Test
5-25" but it only opens a blank message-- not the custom form.
:
The purpose of the form launcher form is to run code to launch an instance of a custom form, based on the folder path and form name that you put into the form launcher item. Did you create a form launcher item with the path and form name for the form published to your Email TEmplates folder?
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
Thanks for your response, Sue. I appreciate your help.
I have installed the Form Launcher, followed the instructions, and have
dragged the "Forms" folder into my public folder where I will put my forms
(email templates).
So my Public Folders subfolders look like this:
Public Folders -> All Public Folders -> [Name of Company] -> Email Templates
[which I created] -> Forms [from your Forms Launcher]
Inside the Forms subfolder are the two Demos that came with your pst file.
The first form that I created, however, doesn't show up in the Forms folder
if I transfer it there. In fact, it doesn't show up even in the Email
Templates folder where it was originally published. To find it, I still have
to go to:
New | Choose Form | Outlook Folders | Email Templates.
I'm confused about where to go from here. How can I now publish or create
new email templates as message forms? I want to create a default message,
publish it as a form, and move it to an easily accessible place for other
users to click and use. Currently I can create a blank message by selecting
"New Post in this Folder" in the Forms subfolder, but I can't figure out how
to create my own form that includes pre-written text in the body of the
message.
Thanks again.
:
One solution would be to use a Form Launcher form to make it possible to launch a form by double-clicking an item in that folder. See
http://www.outlookcode.com/d/forms/formlauncher.htm
I am creating a series of forms to share with coworkers around my office.
They are all message forms (email templates). We don't have a working
Organizational Forms Library, so I have saved these forms into a Public
Folder for public access. Now, anybody in the office can access this public
folder and use those forms. They follow this path:
File | New | Choose Form | Outlook Folders [they select this option from the
box] | Browse | [then, in the folders list, they select the folder called
"Email Templates," which I created under a series of subfolders in the public
folders section for our company].
This works. Still, I'd like to make it easier for my boss, who is fairly
computer illiterate. Is there some way to create a shortcut to the Public
Folder when choosing a form, so you don't have to follow all the steps
detailed above?
Also, any caveats about how this system could go wrong would be appreciated.
Thanks.
