Formating outline numbers and captions with chapter numbers

[mmuratet]

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: intel

Greetings

I am trying to write a dissertation with Word, a task it seems completely unable to do. The format requirements of the institution demand that there be a chapter heading and below that a chapter title. For some odd reason, if you do not include text on the same line as the chapter heading then the chapter number in the caption will always be zero. Furthermore, the table of contents index includes both the chapter heading and the title (because they are basically Heading1-styled objects) and there doesn't seem to be any control over that. In the custom outline numbering menu there is a combo-box menu item "link to style" that even MicrosoftSupport can't explain. Does anybody know how to make these things work in any sort of reasonable way? I can do this all manually, but then what's the point?

 

[Daiya Mitchell]

Numbering is not simple in Word, but it is capable of doing quite a lot.

The problem is that you need the Chapter Heading and Chapter Title to be
a SINGLE entity, to act as one in the TOC and in creating the numbering.
But at present you are creating two separate paragraphs and using two
different styles to format them, so to Word they are automatically TWO
SEPARATE entities and there's no way to tell a computer "hey, can you
just pretend these two different things are the same thing?". Here's an
approach that should let them be a single entity, although you haven't
given me quite enough information to be sure it will work for you.

Make the following a single paragraph, formatting in Heading 1 style.
When you go to customize the numbering for Heading 1 style, you will
need to enter the text Chapter as a prefix for it. Then start each
chapter as so:

Chapter 1 [line break--do NOT hit return, use shift-return to create a
line break instead of a new paragraph, maybe two line breaks]
Title Describing Contents of Chapter

(type your chapter title, format it as Heading 1, the "chapter 1" bit
will automatically appear--place the cursor and hit shift-return to get
the appearance you need)

In the TOC, you will then get that all on a single line. I think the
caption number as zero was arising because the most recent Heading
1-equivalent was not a numbered style, and the caption generator only
looks back to the nearest Heading 1, I think. So that should also fix
your problem.

However, to make outline numbering behave in Word, you need to follow
the instructions here to set it up:
http://shaunakelly.com/word/numbering/OutlineNumbering.html
So if you have further problems, you will need to start over with those
directions. They explain the "link to style" option, but they must be
followed EXACTLY for bulletproof numbering.

But still use the approach I describe of a single style to format the
chapter heading and the chapter title, not two styles. If for some
reason that exact approach does not work for you, post back before
following the Shauna Kelly link--you need to know how you are going to
set up the document numbering before going in to set it up, and we can
work out alternatives if given more information about how the final
product needs to look.

Daiya