Formatting figures and captions

[Ross]

Another problem where something basic that worked under Word XP but
stopped after upgrading under Word 2007.

I often embed figures in my technical documents. I use the "in line
with text" position method, putting the graphic on it's own line. I
then assign that line a style called "figure" that sets the spaces
above and below the way I want, as well as setting "keep with
next" (which is always the caption). Typically, I format the picture
with a border. So far so good.

Since the Word upgrade, I've discovered that some of the graphics (not
all which is equally puzzling) are missing the lower border. Upon
investigating, it seems that the figure and caption styles are
overlapping. No matter how much space above the caption or "reverse"
crop the picture, the photo border between them is hidden. However,
if I duplicate the Figure line (so I have the figure repeated in
consecutive lines), the second one now appears correct (the lower
border reappears) but the first one now is missing the lower border.

The only fix I have is to make the original graphic have extra white
space at the bottom that can be chopped without losing any content.

Ideas???

 

[Suzanne S. Barnhill]

This may be a variation on an even more dramatic problem I saw an example
of. Is the Space Before your figure style greater than 10.5 points? If so,
it will not be suppressed at the top of a page, causing the picture to be
lower than it should be, and the following paragraph (in this case, the
caption) overlaps it and cuts it off.

The workarounds found are:

1. Saving in Word 97-2003 format or opening in an earlier version.

2. Adding "text" before the picture by inserting a line break and formatting
the empty line before the picture as 1 point.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Ross]

This may be a variation on an even more dramatic problem I saw an example
of. Is the Space Before your figure style greater than 10.5 points? If so,
it will not be suppressed at the top of a page, causing the picture to be
lower than it should be, and the following paragraph (in this case, the
caption) overlaps it and cuts it off.

The workarounds found are:

1. Saving in Word 97-2003 format or opening in an earlier version.

2. Adding "text" before the picture by inserting a line break and formatting
the empty line before the picture as 1 point.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USAhttp://word.mvps.org










- Show quoted text -

Wow...you're right. Only happens when the graphic is at the top of
the page. I forced the previous paragraph to the next page and the
overlap disappeared,

However, I also noticed that the glitch occurred when there was non-
zero space above the figure so the 10.5 pt was not a factor, at least
for me.

I was able to fix teh problem by adding 6 pts after the Figure
paragraph, but shouldn't have to do that.

Thanks. You're observation explained a lot.

 

[Suzanne S. Barnhill]

Believe me, it was plenty dramatic in the case the user sent me, where she
had 100 points Space Before!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

This may be a variation on an even more dramatic problem I saw an example
of. Is the Space Before your figure style greater than 10.5 points? If so,
it will not be suppressed at the top of a page, causing the picture to be
lower than it should be, and the following paragraph (in this case, the
caption) overlaps it and cuts it off.

The workarounds found are:

1. Saving in Word 97-2003 format or opening in an earlier version.

2. Adding "text" before the picture by inserting a line break and
formatting
the empty line before the picture as 1 point.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USAhttp://word.mvps.org










- Show quoted text -

Wow...you're right. Only happens when the graphic is at the top of
the page. I forced the previous paragraph to the next page and the
overlap disappeared,

However, I also noticed that the glitch occurred when there was non-
zero space above the figure so the 10.5 pt was not a factor, at least
for me.

I was able to fix teh problem by adding 6 pts after the Figure
paragraph, but shouldn't have to do that.

Thanks. You're observation explained a lot.

 

[Pamelia Caswell via OfficeKB.com]

What happens if you remove the space before for the figures that start a page?


Pam

This may be a variation on an even more dramatic problem I saw an example
of. Is the Space Before your figure style greater than 10.5 points? If so,

[quoted text clipped - 40 lines]

- Show quoted text -

Wow...you're right. Only happens when the graphic is at the top of
the page. I forced the previous paragraph to the next page and the
overlap disappeared,

However, I also noticed that the glitch occurred when there was non-
zero space above the figure so the 10.5 pt was not a factor, at least
for me.

I was able to fix teh problem by adding 6 pts after the Figure
paragraph, but shouldn't have to do that.

Thanks. You're observation explained a lot.

 

[Suzanne S. Barnhill]

This certainly works. In the situation I was dealing with, the person was
trying to create a template with a figure style that included the 100 points
before. It's always a lot more difficult dealing with such issues in a
template; you'd probably have to have two styles: one for figures at the top
of a page and one for the rest.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

What happens if you remove the space before for the figures that start a
page?


Pam

This may be a variation on an even more dramatic problem I saw an
example
of. Is the Space Before your figure style greater than 10.5 points? If
so,

[quoted text clipped - 40 lines]

- Show quoted text -

Wow...you're right. Only happens when the graphic is at the top of
the page. I forced the previous paragraph to the next page and the
overlap disappeared,

However, I also noticed that the glitch occurred when there was non-
zero space above the figure so the 10.5 pt was not a factor, at least
for me.

I was able to fix teh problem by adding 6 pts after the Figure
paragraph, but shouldn't have to do that.

Thanks. You're observation explained a lot.