Formatting Marks

[Paul Cripwell]

When I turn on the formatting marks I can see the normal
paragraph mark, the dots for spaces, but I also see a
small square mark that seems to be attached to headings
or text that will be part of the ToC.

First: Is this correct?

Second: Is there a difference when this square is centred
on the line of text or at the bottom of the line of
text? I suspect there is a difference, what is it and
how to I control it?

Cheers
Paul

 

[Charles Kenyon]

These marks show the presence of paragraph formatting that can change the
page the paragraph is found on. I know that "keep with next," "keep lines
together" and "page break before" will do this.

I don't know of a difference in placement. All of these paragraph formatting
settings give a black box high on the line in Word 2003. It would be above
the crossbar on a "t."

 

[Guest]

The reason for the marks makes sense, but the placement
is different.

In Word 2002 I have two situations in two different
documents.

Doc 1 has a mark associated with a Heading 1 and the mark
is about equal to the crossbar on a capital A. The mark
associated with Heading 2 is below the text and lines up
about equal with the bottom of the para mark.

Doc 2 has marks for both Heading 1 and 2 about mid-
height, equal to the tab arrow mark.

Anybody know why there is this difference, what does it
mean, can it be controlled?

Cheers
Paul

 

[Robert M. Franz (RMF)]

Hi Paul

Doc 1 has a mark associated with a Heading 1 and the mark
is about equal to the crossbar on a capital A. The mark
associated with Heading 2 is below the text and lines up
about equal with the bottom of the para mark.

Doc 2 has marks for both Heading 1 and 2 about mid-
height, equal to the tab arrow mark.

Anybody know why there is this difference, what does it
mean, can it be controlled?

From previous observation I seem to remember it depends on the spacing
before/after settings of the given paragraph (as well as the font
height) where the marks are placed.

2cents
..bob
...Word-MVP

 

[Paul Cripwell]

Further information and peculiarities.

Under what conditions would the same formatting schemes
show differently on different computers.

The formatting in Doc 1 has been known to show
differently on different computers. We have been unable
to isolate the phenomenon to user profile on a network,
or version of Word.

What other controls might be involved and where are they?

Cheers
Paul

 

[Robert M. Franz (RMF)]

Hi Paul

Further information and peculiarities.

Under what conditions would the same formatting schemes
show differently on different computers.

The formatting in Doc 1 has been known to show
differently on different computers. We have been unable
to isolate the phenomenon to user profile on a network,
or version of Word.

What other controls might be involved and where are they?

Why does the appearance (or layout) of my document change when I open it
on a different machine? (by Suzanne S. Barnhill)
http://word.mvps.org/FAQs/Formatting/TextReflow.htm

Greetinx
..bob
...Word-MVP

 

[Suzanne S. Barnhill]

See http://word.mvps.org/FAQs/Formatting/NonPrintChars.htm

 

[Paul Cripwell]

Thanks for the link, but it was not helpful.

Yes, this happened, but when two different computers are
pointing to the same network printer, one would expect
the outcome to be the same.

There is something really deep going on here.

Cheers
Paul

 

[Charles Kenyon]

When two different computers are using the same printer driver one would
expect the outcome to be the same. It isn't the printer, it is the driver.
These will change with operating system.

 

[Paul Cripwell]

Thank you for the link to that document it is what I was
looking for to begin with.

The definition of the little black square is most
helpful, but is there any importance, or relevance to its
position with respect to accompanying text, ie. high,
middle or low?

Cheers
Paul

 

[Suzanne S. Barnhill]

If you will left-click beside the line that has the square bullet (which
selects the line along with its Space Before/After), you'll see that the
square is centered within that space. If you increase the Space Before, it
moves up. If you increase the Space After, it moves down. If the paragraph
has more than one line, then it is still centered on the space taken by the
top line (which includes Space Before but not Space After).

 

[Paul Cripwell]

Thanks Suzanee that is really helpful, at least now I
know why things appear as they do.

I looked at the two documents and discovered the
following difference.

Doc 1
Heading 1 has spacing of 12 before and 18 after and the
black highlight area shows this.

Heading 2 has spacing of 12 before and 12 after but the
black highlight area shows no space above only below the
line, hence the black square is so low.

(When I changed the Heading 1 to 12 and 12, like below,
the space between got smaller rather than look like Doc
2???)

Doc 2
Heading 1 has spacing of 12 before and 12 after and the
black highlight area shows this.

Heading 2 has spacing of 12 before and 12 after and the
black highlight area shows this.

Why is the Heading 2 in Doc 1 displayed differently?

I suspect another level of control somewhere, but can't
find it.

Cheers
Paul

 

[Suzanne S. Barnhill]

If your Heading 2 immediately follows a Heading 1 (or any other style with
Space After), then it could be that its Space Before is being suppressed
because HTML rules are being used (if you don't want this to happen, check
the box for "Don't use HTML paragraph auto spacing" on the Compatibility tab
of Tools | Options).

 

[Charles Kenyon]

In all of your spare time (grin) you might want to add this information to
the page. (http://word.mvps.org/faqs/customization/AutoCorrect.htm)

I found it most enlightening. Thank you.

 

[Suzanne S. Barnhill]

I'm afraid I don't understand your post.

 

[Paul Cripwell]

That's it!!!

Thanks, that is the control I was looking for.

Cheers
Paul

 

[Charles Kenyon]

Sorry, let me try to restate.

The page http://word.mvps.org/faqs/customization/AutoCorrect.htm could use
the information:

"If you will left-click beside the line that has the square bullet (which
selects the line along with its Space Before/After), you'll see that the
square is centered within that space. If you increase the Space Before, it
moves up. If you increase the Space After, it moves down. If the paragraph
has more than one line, then it is still centered on the space taken by the
top line (which includes Space Before but not Space After)."

Might be to esoteric but I found it interesting and potentially useful.

 

[Dayo Mitchell]

Hi Charles,

Did you copy the right link? You are suggesting adding this to the
AutoCorrect page but I think you must meant the NonPrinting Characters
article?

Dayo

 

[Charles Kenyon]

Well, I'm glad one of us knew what I meantp (g)

http://word.mvps.org/FAQs/Formatting/NonPrintChars.htm

 

[Suzanne S. Barnhill]

I think it's interesting, but I don't believe it is particularly useful.