Formatting paragraph marks using the format painter in Word 2000

[Jo]

Hello

I am a Word trainer and I am having a problem with formatting
paragraph marks using the format painter in Word 2000.

I am using the format painter to copy formatting from a line of text
and I then want to format the whole of another paragraph by pasting
the formatting to the paragraph mark only.

On some machines this works and on some it doesn't. Is this down to
an option setting I am unaware of?

Thanks in advance

Jo

 

[Anne Pontillo]

Well, first, if you click in a paragraph that has certain formatting and
click the format painter button on the toolbar, you do not have to select
the paragraph mark or anything else in the spot where you want to paste the
formatting. All you have to do is click anywhere in that paragraph. If you
want to paste to more than one paragraph at a time, double-click the format
painter button so that it will stay on for numerous clicks in paragraphs.
When you are done paining, click the button again to turn it off. By the
way, are you aware that if you click in a paragraph that has a style
applied, click the format painter button, when you click in another
paragraph, that style is applied to the new paragraph?

Anne P.

 

[Suzanne S. Barnhill]

You can avoid the Format Painter entirely by using Ctrl+Shift+C to copy
formatting and Ctrl+Shift+V to paste. If you have text selected, font
formatting will be copied. If you have a paragraph mark (or entire
paragraph) selected or no text selected, paragraph formatting will be
copied, so you can copy and paste selectively.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
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