Formatting Symbols

[ff999]

I’m an infrequent user of Word (2002) and have a problem with hiding/showing
data in a table.

I’m hiding data in some of the table cells and when I click on the “Showâ€
symbol (which looks like a “pi†symbol), the data shows up but so do some
other formatting symbols. The symbols are round with 4 “posts†sticking out
of them. Apparently the symbols are called “cell markers†and appear in
every cell, including blank ones.

I want to be able to hide and then show the hidden data in the cells but not
the cell markers. I’ve tried going in “Tools-Options-View-Formatting
Marks†and removing all check marks but without success.

Any suggestions on how to show the hidden data but not the formatting symbols?

 

[Jay Freedman]

In that Tools > Options > View dialog, check or uncheck only the "Hidden
text" box.

The ¶ button is a shortcut for checking and unchecking the "All" box, which
is not what you want.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Graham Mayor]

Format the text with the hidden font attribute then toggle the display of
hidden text.

You can toggle the display with a macro

Sub ShowHidden()
With ActiveWindow.View
.ShowHiddenText = Not .ShowHiddenText
.ShowAll = False
End With
End Sub

http://www.gmayor.com/installing_macro.htm

Or

Create and apply a unique character style (here 'MyStyle') to the text you
want to hide, then toggle the font colour in that style between white and
black. Colouting the font white retains the space the text occupies when
'hidden', whereas formatting it as hidden doesn't.

Sub ToggleWhite()
With ActiveDocument.Styles("MyStyle")
If .Font.Color = wdColorWhite Then
.Font.Color = wdColorBlack
Else
.Font.Color = wdColorWhite
End If
End With
End Sub

http://www.gmayor.com/installing_macro.htm
--
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Graham Mayor - Word MVP


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[ff999]

OK, thanks. I'll brush up on my macros and give them a try.