formatting text to fit on one page

[Clayton]

I posted this earlier, but it looks like it disappeared.
I am trying to fit a certain amount of text onto one page
in Word. There are currently a few lines "dangling" onto
the next page. I have tried reducing the font to 8 and
shortening the header and footer dimensions. Is there
any other way to take a block of text and reduce it to
fit onto one page?

 

[Jezebel]

Some methods for minimizing paper --

1. Smaller type size (which you've tried). You can go smaller than 8, by the
way. That's the smallest size that Word offers in the list, but you can type
in any size down to 1pt, in half-point increments.

2. Use a compact typeface (Arial Narrow, Univers Condensed, etc).

3. Use a multi-column layout. In general, the more columns you use the less
total space needed (albeit at some expense of readability), although this
depends a bit on the nature of the text itself.


My record (I'm ashamed to admit) is 2987 words on one A4 page: four columns,
6.5pt Arial Narrow. Terms and Conditions to go on the back of an invoice.
Entirely unreadable to my eyes, but the client insisted.

 

[Clayton]

Thanks for the response. I didn't know that I could
reduce the font below 8; that did the trick. Thanks
again.

 

[Mark Tangard]

Clayton,

Slightly neater, and admittedly sneakier, is to find a
paragraph whose last line is short, select the whole
paragraph and click Format-> Font-> Character Spacing.
Use the spin buttons to condense the character spacing
by increments of 0.1 point. With ordinary fonts you
can typically get away with at least 2 clicks on this
without anyone noticing a difference in your text, and
you'd be amazed how many much compacting it'll achieve.
(I do this so often I built a squish-by-0.1-more macro.)


Mark Tangard, Microsoft Word MVP
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[Suzanne S. Barnhill]

See http://www.mvps.org/word/FAQs/Formatting/FitCopy.htm for more tricks.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
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