Formatting with tables of contents

[Rosemary]

I need to copy the tables of contents from each of several
chapters, into one document. I have generated each of the
TOC and copied them into the new document and it looks
fine - until I go to print it, at which point the page
numbers are replaced with the statement ' Error bookmark
not defined'.

Is there any way around this? Perhaps by somehow breaking
the link between the individual TOCs and their source
documents - stripping the codes out in some way?

Thanks in advance.

 

[Suzanne S. Barnhill]

Yes, you've got it exactly. Select each TOC before printing and press
Ctrl+Shift+F9 to unlink it.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Larry Randall]

A better way is to Copy, then Edit->Paste Special,
choosing Unformatted Text. Then manually apply the TOC 1,
TOC 2, Toc 3 styles, and your TOC will look exactly as it
should.

You can select a group of entries, then apply the style.

I usually choose the most used TOC level and format the
entire TOC to that style. I then select the most "grouped"
TOC level and apply the appropriate TOC style. Finally, I
apply the TOC style for the least used TOC level.

LR

 

[Robert M. Franz (RMF)]

Hi Rosemary,

I need to copy the tables of contents from each of several
chapters, into one document. I have generated each of the
TOC and copied them into the new document and it looks
fine - until I go to print it, at which point the page
numbers are replaced with the statement ' Error bookmark
not defined'.

Is there any way around this? Perhaps by somehow breaking
the link between the individual TOCs and their source
documents - stripping the codes out in some way?

see Suzanne's answer; the other route would be to compile a TOC of all
the chapter files into your new document, and keep it dynamically in
there. For that, you'd need to investigate the RD-fields.

Greetinx
..bob
...Word-MVP

 

[Rosemary]

Many thanks, folks. Problem solved.

 

[Mark Tangard]

Using the unformatted paste option trashes some of the more
esoteric characters occasionally found in tables of contents,
most notably the nonbreaking hyphen, which will import as a
box. Unlinking the TOC preserves all formatting & obviates
the need to reapply it. (Why anyone would prefer manually
reapplying all the formatting escapes me. It's not only
tedious but fraught with peril. The last TOC we did was
18 pages long. Aaaiiieee.)