formatting woes

[smitty]

I prepare a 6 to 7 page report using Microsoft Word 98

I use bullet formatting for some items, and numbering for other items

When my boss goes to modify the report, i.e. insert an extra point,
etc, the formatting goes all haywire - sometimes the font and font size
changes, other times the bullets turn to numbers and vise versa.

He is really starting to get annoyed with this, and I have to spend
extra time re-formatting the entire report.

What can I do to lock the formatting so that it does not change on him
when he is making edits?

Many thanks

 

[daiya.mitchell]

Don't let Word apply numbering and bullets automatically (turn them off
via Tools | AutoCorrect | AutoFormat As You Type). Rather, set up
styles that carry numbers and bullets to apply as you desire. That
ought to be more stable.

For setting up styles, start with this link:
http://shaunakelly.com/word/index.html

See the "Styles in MS Word" and "Numbering, Bullets, Outlines, etc"
sections. The page is aimed at WinWord, so follow the directions for
Word 2000, that's closer to the interface in Word 98, and use the mouse
instead of keyboard shortcuts. Post here if you need more translation
to the Mac, or want to make extra improvement.

hope that helps,
Daiya