Forms...

[QB]

I have a couple of questions relating to Outlook Forms.

1. Let say I develop a form on my computer. I can then fill it out and send
it to another individual to complete? Or do they need a copy of the form on
their Outlook?

2. If I wish to use a form through an organisation, how can I
create/distribute it so everyone has access to it?

3. Can anyone recommend any good websites to learn more about Outlook forms?

Thank you for enlightening me,

QB

 

[williamtell]

Author a Word Document, save it as an attachment in a E-Mail.
Simple, yes?

 

[QB]

I've been doing some testing to try and learn and have a few more questions.

1. Are form only functional with users that have Outlook? I sent a form and
tested it on hotmail,,... and there is not content, but in Outlook it is
fine. Did I do something wrong?

2. I made the control read-only in read pane, but when the recipient
forwards the form, they unlock and allow editing. Is there a way to lock it
so that once the form is sent by the original sender, it cannot be altered
even if forwarded?

Thank you once again for the help,

QB

 

[Dan]

Hate to say this in a microsoft forum, but you can do that very easily with
Adobe Acrobat 8 professional. You create the form. It even has a option for
them to add data and click a button to send back. It even has data sorting
and you can distribute through email or even make it availalble on your local
network or ftp server for download. The application even comes with
templates.

 

[Sue Mosher [MVP]]

1. Are form only functional with users that have Outlook? I sent a form and

tested it on hotmail,,... and there is not content, but in Outlook it is
fine. Did I do something wrong?

You did nothing wrong. Outlook custom forms work only with Outlook.

2. I made the control read-only in read pane, but when the recipient
forwards the form, they unlock and allow editing. Is there a way to lock it
so that once the form is sent by the original sender, it cannot be altered
even if forwarded?

Maybe, but we'd need more details. I suggest you start a new thread on that
specific topic in the microsoft.public.outlook.program_forms newsgroup at
http://www.microsoft.com/communitie...spx?dg=microsoft.public.outlook.program_forms

Yes, for custom forms to work fully, both sender and recipient need access
to the published form.

If the organization uses Exchange as its mail server, publish the form to
the Organizational Forms library on the server. Otherwise, you would need to
distribute a copy of the form as an .oft or .fdm file, along with
instructions for installation/publishing.

You might want to start with the resources collected at
http://www.outlookcode.com/article.aspx?ID=35.

As far as data collection goes, Outlook custom forms are *not* the tool of
choice unless you want to collect data within your organization and you can
publish to the Organizational Forms library. For all other situations,
web-based surveys, Acrobat forms, Microsoft InfoPath, or the data collection
feature in Access 2007 might work better, depending on the exact scenario.