Hi James:
OK, I shall assume you have read Cyber's post carefully -- it saves me
repeating the same information
I would use a very slightly different approach, simply because I habitually
publish direct to four-colour straight out of Word without using a page
layout program. My documents tend to be > 1,000 pages and the customers do
not have the time or budget to get them properly typeset.
1) I almost never use Frames.
2) I almost never use floating pictures.
So: This is what I do:
A) Insert a blank paragraph where you want the picture to appear.
B) Format the paragraph with a style: I create a style named "Graphic"
expressly for this purpose.
C) In the formatting of the style, name sure you have the paragraph
properties Widow/Orphan and Page Break Before turned OFF, and Keep Lines
Together and Keep with Next turned ON. Set the indents of the style to
position the graphic to your taste. I normally use 12 points above and
below to separate the picture from the text, and 0 points left and right,
centred to centre the picture. If I am using an offset text column (which I
usually am...) I will use a left indent of 2 cm and centred, which aligns
the picture in the middle of the text column.
I use this style for all graphics, so we now have them all doing the same
thing!
D) Click on the Graphic paragraph and insert your picture. Make sure the
picture inserts as "Inline with text". To make sure, right-click the
picture and check its "Wrapping style". This causes Word to treat the
picture as a very large single character, and is one of the most important
points to solve your problem. It will not display an Anchor, because it now
does not have one...
E) Because your Graphic style has "Keep With Next", Word will hold the
picture on the same page as the following paragraph. That will be your
caption.
F) Create the following paragraph, and THEN use Insert>Caption to add the
caption label and Caption style.
G) Use Format>Style to make sure that the Caption style has Keep With Next
OFF (so Word can add a page throw after the caption if it needs to) and
"Keep Lines Together" set to ON (so Word will not attempt to split the
caption across the page break).
If you try this, you will find that you get your picture and caption
together on a single page. HOWEVER, the picture will NOT split the
paragraph at the bottom of page 1 and continue it at the top of page 3.
Personally, I would not allow any of my authors/editors to create such a
layout. Readers get seriously annoyed if they have to chase the text from
page to page. I would allow a paragraph to finish at the bottom of page 1,
and follow the picture with a new paragraph at the top of page 3.
If you are determined to split the paragraph (may you be cast into outer
darkness for heresy...) then you are going to have a serious problem. As
Cyber says, any kind of object in a Word document must either be in a
paragraph, or anchored to a paragraph. The empty space between paragraphs
in a Word document is just that: empty. There is nothing there to mount
anything on. Anchoring a floating object to a paragraph that is not on the
same page as the object is highly unstable.
One way to do it would be to create a "Body Text Continue" style. Split
paragraph at the bottom of page 1 into two and apply the continue style to
the second half (adjust the style so it does not get any extra spacing or
offset). When it prints, the reader will not be able to tell that it is two
physical paragraphs, but it gives Word the break it needs to insert the
picture in the middle.
Otherwise, you cannot flow text from page 1 to page 3 with a floating
picture and caption occupying the entire page in the middle. Word is
designed to prevent this condition. If you try to force it, it will go
wrong at print time four times out of five...
Hope this helps
I am writing a document that has a number of figures. When figures are
pretty large I often want them to appear as the only content on the
page after I have referred to them (e.g. text on page 1 and figure on
page 2). However, I don't want to insert a page break beacuse I want to
continue the text to the bottom of page 1 and have this continue on
page 3 (but NOT as a new paragraph). The figures have captions attached
to them (which can't go in text boxes). I have created frames with both
figure and caption but if I make the frame big enough to fill the whole
page (so that 1 or 2 lines of text don't appear at the bottom of page
2) the frame is resited to the following page (so that I have text on
pages 1 and 2 and the frame on page 3).
I am going slightly mad.
Is there something I can do?
--
Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.
John McGhie <
[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410
