"Freezing" auto-numbering when extracting segments

[Artery Studios]

In Word X or Word 98 in our office, we require auto-numbering for filing
purposes on our style headings to list documents and what they contain. ie
1. Letter to ..
2. X-ray Head
3. X-ray Leg etc.

On our original list, every document is numbered from 1 to 30 but for
different departments only particular documents are required and we compile
another list of those by extracting from the original list ie
1. Letter
3. X-ray Leg
( 2. X-ray Head document is removed from list)

Is there a way in Word X and/or Word 98 to preserve/freeze those numbers
when we extract documents from the list so that they don't automatically
renumber when the data is removed? ie in the department list, X-ray Leg MUST
remain 3. for our filing purposes and NOT become 2. when we remove X-ray
Head out of the original list.

Hope I've been clear enough in description..thanks in advance.

 

[Greg]

Artery,

The only thing I can suggest is that you convert the
autonumbers to text in your subsequent documents before
performing your editing.

You can do this by running the following line of VBA in
the immediate window:

Press ALT+F11
If not already displayed, display the immediate window
(View>Immediate Window)
Type in ActiveDocument.ConvertNumbersToText and press
enter.

 

[John McGhie [MVP - Word]]

Greg has given you one way to do it. Just for completeness I will suggest
another:

Use LISTNUM fields (look them up in the help) for your numbering.

In your subsequent document, Select ALL and Command + Shift + F9. This
converts the fields in the subsequent documents to ordinary text.

Then again, would there be a reason you do not simply use typed numbers in
your headings? I.E. In the main document, instead of using Autonumbering,
simply type the numbers in.

Hope this helps

In Word X or Word 98 in our office, we require auto-numbering for filing
purposes on our style headings to list documents and what they contain. ie
1. Letter to ..
2. X-ray Head
3. X-ray Leg etc.

On our original list, every document is numbered from 1 to 30 but for
different departments only particular documents are required and we compile
another list of those by extracting from the original list ie
1. Letter
3. X-ray Leg
( 2. X-ray Head document is removed from list)

Is there a way in Word X and/or Word 98 to preserve/freeze those numbers
when we extract documents from the list so that they don't automatically
renumber when the data is removed? ie in the department list, X-ray Leg MUST
remain 3. for our filing purposes and NOT become 2. when we remove X-ray
Head out of the original list.

Hope I've been clear enough in description..thanks in advance.

--

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John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:[email protected]