Getting a table to total columns

[Ross]

Hi,

It's not for lack of trying to find the answer but after 20 minutes of
trying to figure out how to total columns in a Word 2007 table, I have
failed. Can anyone point me to some documentation (or better yet just tell
me) how to correctly insert a formula that will total columns in a table.

Thanks in advance for your help.

RS

 

[Suzanne S. Barnhill]

This isn't any different from previous versions, is it? On the Layout tab of
the contextual Table Tools there is a Formula button. The formula defaults
to SUM(ABOVE) or SUM(LEFT) if you have values in the relevant cells. You can
also add the AutoSum button to the QAT. Or you can use Insert | Text | Quick
Parts | Field | Formula.

 

[Ross]

Thanks Suzanne.

Is there a way update all formula fields at once or do you need to right
mouse click on each formula to update the fields in a table? I guess I am
looking for the ability to do the same thing with formulas that you can do
with a Table of Contents where you can update the entire table at once. Hope
this makes sense.

RS

 

[Suzanne S. Barnhill]

Ctrl+A, F9, or switch to Print Preview.

 

[RichardB43]

This isn't any different from previous versions, is it?

Like everything else in the new version (I've used it maybe 1 year now,
still find it abysmal for navigation), it is a hell of a lot harder to find.

And even try searching for "formula" in help - nothing!

Lots of fancy stuff in the new version about making your document look
pretty, but as for useability, it was a huge retrograde step!

 

[Willem Nel]

Ctrl+A, F9 works in template (not protected). When the form is with a
customer or user no formulas operates the way it shoud. I have studied
template online tutorials etc. Could not find a solution. Can any one help?

 

[Doug Robbins - Word MVP]

Can you provide more details of what you want to do?

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

 

[Willem Nel]

In tables in word:

A1 =2 A2=4 A3= SUM(LEFT) OR A1*A2
All formulas work is template mode if number in A1 AND A2 is recorded when
formula is set. There after ctrl+a, f9 updates field in template. If template
is protected or saved as word document A3 never changes when A1 OR A2
changes. Ctrl+a, F9 or right click also does not work. Form with calculation
of no use to customers or our company! Need to get A3 formula to automaticly
update when A1 OR A2 changes if template is protected or saved as word
document. See book-keeping slip template under forms on online templates.
This is what formulas should do! Book-keeping slip is protected and cannot
see formula!

 

[Doug Robbins - Word MVP]

Insert Text Input FormFields in A1 and A2 and set the Calculate on Exit
property of each. Assuming that you name bookmarks assigned to those fields
as A1 and a2, in A3, insert a calculation type formfield that contains the
expression =A1 * A2

See the following;

http://www.mousetrax.com/techpage.html#autoforms
Please Fill Out This Form
Part 1: Create professional looking forms in Word
http://www.computorcompanion.com/LPMArticle.asp?ID=22

Part 2: Adding Automation to your Word forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=46

Part 3: Learn more VBA (macros) to automate your forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=119

Part 4: Use custom dialog boxes in your Word forms
http://www.computorcompanion.com/LPMArticle.asp?ID=127

Part 5: Connect your AutoForm to a database to save input time and keep
better records!
http://www.computorcompanion.com/LPMArticle.asp?ID=136


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

 

[Willem Nel]

Thanks Doug!!! Form calculations now running smooth! Need one more input from
you, please. How do I get the result of a calculation to not show 0. I want
the field to be blank if result is 0.

 

[Graham Mayor]

In that case plan B. Replace the calculated formfield with a conditional
field. If the field bookmark names remain A1 & A2

{ IF{ ={ A1 } * { A2 } } <> 0 { ={ A1 } * { A2 } \# "0.00"} }

Set the switch \# "0.00" appropriate to your needs
The field will show a syntax error if there is no value in A1 or A2, so set
those field types to number and put a default 0 in each.

--
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Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[Willem Nel]

THANK YOU VERY MUCH TO ALL WHO HAD AN INPUT! ONE VERY HAPPY CUSTOMER! MAY
YOUR INPUTS BE REWARDED!

 

[Willem Nel]

Back again. Where do I find conditional field.

 

[Suzanne S. Barnhill]

The IF field is the conditional field. Graham has provided the required
syntax.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Willem Nel]

I used text form field, calculation, =text1*text2. Can you give me the
complete expression to use (in text form field?) for calculation, =text 1 and
for =text1*text2 to avoid the 0 from showing. Please, this is the last
hurdle. You guys have been very helpfull. Thanks a milion

 

[Suzanne S. Barnhill]

Instead of using a text form field, you must insert the field code as Graham
gave it. Each pair of field delimiters (the things that look like braces but
can't be entered from the keyboard) must be inserted using Ctrl+F9.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Doug Robbins - Word MVP]

With the document unprotected, press Alt+F9 to toggle the display of the
field codes and modify the calculation field to the following

{ FORMTEXT { =A1 * A2 } \# 0;-0; }

You can replace the 0 with whatever format you require for the result

e.g. 0.00;(0.00);

etc.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

 

[Willem Nel]

Thanks for taking the time and the effort to help me. I must be doing
something wrong. I changed the field code with alt f9 and enterd the text
code you gave me as it is. I still get the 0. Can I email the doc to you to
save us both time and effort or can you do a table with 3 coloms with text
field form, text1 and text2 is a number with format 0 and text3 is a
calculation with format # ##0 (i also tried 0) and email it to me.

I need to change this so that text3 do not display the result of the
calculation if it is is 0.

I will keep trying till I get it right or untill I here from you. I truely
appreciate your inputs and realise that you might get frustrated with my
inability to get it wright. Therefore the suggestion I email the doc to you
or you do a sample as described above and email that to me so I can see what
I am doing wrong.
Is there a way to add an atttachment to this message?

I need to solve this before 08h00 on 06/06/2009 (South-african time)

My e-mail adress is (e-mail address removed)

 

[Graham Mayor]

Send it to the link on the home page of my web site.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[Willem Nel]

I found the selution through trial and error.

{ FORMTEXT { =A1 * A2 } \# #;-#; } and not { FORMTEXT { =A1 * A2 } \# 0;-0;
} or the IF option.

Thanks for your inputs. It has helped me to get to the selution, believe it
or not.