getting data from a closed worksheet

[www.butterflysystems.co.uk]

Hi

I want a userforn to search for and get data from multiple cells on the same
row of a closed worksheet. Then display the data on the userform, in a
number of labels/textboxes, for the user to review (and if requried, enter
on the active worksheet by the click of a command button). Now the entering
to the active worksheet I can do but its getting the data from the closed
workbook where I am struggling.

Can anyone give me some ideas on how to do this?

Upto now I have been using vlookup to find and enter the data in the active
worksheet and then we delete it if not needed. But with a vlookup in 18
columns this can be a pain. Below are some of the 'vlookups' I use, is there
an easy way to put this same functionality into a userform?

'=VLOOKUP(A15,'J:\rev_accs\[CSPost2003.xls]CBNW'!$1:$65536,2,FALSE)'

'=VLOOKUP(A15,'J:\rev_accs\[CSPost2003.xls]CBNW'!$1:$65536,12,FALSE)'

Kind Regards and thanks in advance for any help

 

[Guldo K]

www.butterflysystems.co.uk ha scritto:

Hi

I want a userforn to search for and get data from multiple cells on the same
row of a closed worksheet. [CUT]
Upto now I have been using vlookup to find and enter the data in the active
worksheet and then we delete it if not needed. But with a vlookup in 18
columns this can be a pain. Below are some of the 'vlookups' I use, is there
an easy way to put this same functionality into a userform?

'=VLOOKUP(A15,'J:\rev_accs\[CSPost2003.xls]CBNW'!$1:$65536,2,FALSE)'

As long as the workbook is closed, you could use ADO.
Search (in VBA project references) for the microsoft activex data object
library. You'll get the "ADODB" resources.
You have to use a bit of SQL, though.
Search the internet for the "connection string" to get to your closed
xls file.

bye

 

[soxcpa]

Alternately, you could create an autoexec VBA subprocedure to open the
file, update the spreadsheet, then close the file.

 

[Harlan Grove]

www.butterflysystems.co.uk wrote...
....

Upto now I have been using vlookup to find and enter the data in the active
worksheet and then we delete it if not needed. But with a vlookup in 18
columns this can be a pain. Below are some of the 'vlookups' I use, is there
an easy way to put this same functionality into a userform?

'=VLOOKUP(A15,'J:\rev_accs\[CSPost2003.xls]CBNW'!$1:$65536,2,FALSE)'

'=VLOOKUP(A15,'J:\rev_accs\[CSPost2003.xls]CBNW'!$1:$65536,12,FALSE)'

References into closed workbooks result in arrays of the values stored
in those ranges, and Excel seems to cache such arrays, which can cause
problems. So the main thing to do is pull as little as you need from
closed workbooks, and avoid repeated operations on the same data in
closed files.

If your results are 11 columns in order, 2nd through 12th, then use
array formulas to perform the lookup once. For example, if you pulled
these columns into B15:L15 for the values in the other workbook
corresponding to the value in A15, use the array formula

B15:L15:
=VLOOKUP(A15,'J:\rev_accs\[CSPost2003.xls]CBNW'!$1:$65536,
{2,3,4,5,6,7,8,9,10,11,12},0)

This reduces the processing, but still pulls in LOTS of data. That
could be reduced by restricting your lookup table to just the columns
needed,

B15:L15:
=VLOOKUP(A15,'J:\rev_accs\[CSPost2003.xls]CBNW'!$A:$L,
{2,3,4,5,6,7,8,9,10,11,12},0)

Even that could be reduced by using another cell to hold a MATCH call.

M15:
=MATCH(A15,'J:\rev_accs\[CSPost2003.xls]CBNW'!$A:$A,0)

B15:L15:
=IF(M15<=16384,INDEX('J:\rev_accs\[CSPost2003.xls]CBNW'!$B$1:$L$16384,M15,0),
IF(M15<=32768,INDEX('J:\rev_accs\[CSPost2003.xls]CBNW'!$B$16385:$L$32768,M15,0),
IF(M15<=49152,INDEX('J:\rev_accs\[CSPost2003.xls]CBNW'!$B$32769:$L$49152,M15,0),
INDEX('J:\rev_accs\[CSPost2003.xls]CBNW'!$B$49153:$L$65536,M15,0))))