Getting multiple font colors to "stick" in Visio 2007

[Ann Scharpf]

Our group has inherited an org chart. In this chart, each division and
branch has a box. Within that box, the chart creator typed the name of every
employee who is in that division or branch. The employee's names have a font
color that identifies the TYPE of employee. E.g. red for government
employees, green for contractors, blue for vacant positions.

There is a lot of turnover in our organization and we are constantly having
to update the names/vacancies in the boxes. When we edit a box, the text all
turns black and we have to reapply the color formatting to every name in the
box.

Is there any way around this? Is there any way to have Visio retain the
original font colors when we edit the boxes?

Thanks very much for any help you can give us.

 

[James W.]

Ann the behavior you are seeing seems to be the default behavior. However you
can modify the shapesheet property for the object so that it should retain
the color you originally assigned to the font. In Visio 2007 click on the
object you want to work with. Select window from the main toolbar and locate
Show Shapesheet for the desired object. The shapesheet for the object should
now be displayed. Right mouse click in the Shapesheet space, a menu should
pop up, verify that formulas has a check next to it. Also click on View
Sections and verify that a check has been placed in the character box, click
ok. Go back to the shapesheet window and scroll down to the character
section. In this row locate the color column. Click on this section with your
mouse this will activate this cell so that it will display in the box near
the top of the page which has an x and a check mark next to it. Take note of
the number in the box you will need to enter this number later in a formula.
Type the following to protect the color for this object, GUARD(enter your
number) press enter. GUARD will protect the color assigned to the shape’s
text. So if there was a number 4 originally in this cell it should look like
this GUARD(4)